ADT Records Assistant - Streamlined Admissions & Data

Wyoming Life Resource Center; Lander (WY); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Job summary

Wyoming Life Resource Center is seeking an ADT/Records Assistant to support the Medical Records department. You will manage electronic and paper records, verify documentation accuracy, and assist with admissions, discharges, and information release while ensuring HIPAA compliance.

The role requires an Associate’s degree in Records/Data Management and strong attention to detail, confidentiality, and teamwork. This on-site position supports resident transitions and regulatory requirements.

Qualifications

• Knowledge of medical records practices and HIPAA requirements.
• Ability to review, organize, scan, index, and retrieve resident information in EHR.
• Coordinate with residents, teams, and outside entities for admissions/discharge.
• Maintain confidentiality and follow policies with minimal supervision.

Responsibilities

• Facilitate intake by indexing clinical docs into the EHR and ensure regulatory compliance.
• Verify accuracy and completeness of scanned admission documentation with the team.
• Maintain electronic and hardcopy records to support continuity of care.
• Assist with pre-admission inquiries and discharge coordination.
• Release of information requests for PHI with HIPAA adherence.
• Perform chart audits and report findings for process improvements.

Skills

HIPAA compliance

EHR systems

Records indexing

Confidentiality

Communication

Documentation accuracy

Education

Associate's Degree in Records/Data Management

Tools

EHR software

Document scanning

Spreadsheets

Word processing

Google Suite

Email

PDF software

Job description

Wyoming Life Resource Center is seeking an ADT/Records Assistant to support the Medical Records department. You will manage electronic and paper records, verify documentation accuracy, and assist with admissions, discharges, and information release while ensuring HIPAA compliance.

The role requires an Associate’s degree in Records/Data Management and strong attention to detail, confidentiality, and teamwork. This on-site position supports resident transitions and regulatory requirements.