ADP Payroll Specialist & Office Manager

Ledgent-Finance-; San Diego (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Ledgent-Finance- is seeking a Payroll Coordinator / Office Manager to support daily admin functions while owning payroll processing and timekeeping. The role offers part-time or full-time flexibility and requires solid ADP experience in a fast-paced environment.

Ideal candidates have 3–5+ years in payroll administration and office operations, with strong organizational and confidentiality skills. Proficiency in QuickBooks and MS 365/Google Workspace is valued.

Qualifications

• 3–5+ years in payroll administration, office management or administrative operations.
• Hands-on payroll processing experience and attention to detail.
• ADP experience required; ADP Workforce Now preferred.
• Experience managing employee timekeeping records and payroll documentation.
• Familiarity with QuickBooks or similar accounting software.

Responsibilities

• Process bi-weekly payroll accurately and on schedule through ADP.
• Review and approve timecards prior to payroll processing.
• Monitor timekeeping records, resolve missed punches, and investigate discrepancies.
• Maintain payroll records and ensure policy and regulatory compliance.
• Provide payroll-related reports to accounting partners as needed.
• Assist with payroll reconciliation inquiries and follow-ups.
• Coordinate day-to-day office administration, scheduling, supplies, and vendor relations.
• Maintain organized filing systems, electronic and physical.
• Support onboarding activities, I-9 verification, and personnel files.
• Prepare routine reports and administrative documentation.
• Handle confidential payroll information with professionalism.
• Serve as a resource for payroll and timekeeping questions.

Skills

Payroll administration

Office management

HR support

Administrative operations

ADP

ADP Workforce Now

QuickBooks

Microsoft 365

Google Workspace

Timekeeping

Tools

ADP Workforce Now

QuickBooks

Microsoft 365

Google Workspace

Job description

Ledgent-Finance- is seeking a Payroll Coordinator / Office Manager to support daily admin functions while owning payroll processing and timekeeping. The role offers part-time or full-time flexibility and requires solid ADP experience in a fast-paced environment.

Ideal candidates have 3–5+ years in payroll administration and office operations, with strong organizational and confidentiality skills. Proficiency in QuickBooks and MS 365/Google Workspace is valued.