Admitting & Care Coordination Secretary

WVU Medicine Berkeley and Jefferson Medical Centers; Ranson (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

JMC Jefferson Medical Center in West Virginia is seeking a full-time administrative assistant to support patient care by performing greeting, admitting, and clerical duties within the department.

The role involves scheduling, coordinating transfers, managing records, and facilitating interdepartmental communication to ensure efficient patient flow. Strong computer and communication skills are essential for daily operations.

Qualifications

• High School Diploma or equivalent required.
• Graduate of Medical Assistant program or secretarial school preferred.
• One year of administrative or clerical experience required.

Responsibilities

• Greet and admit patients upon arrival; prepare ID bands and name tags.
• Assist with delivering items to patient rooms and greet visitors courteously.
• Sort and distribute department mail.
• Communicate transfer information between facilities.
• Maintain stock levels of office supplies.
• Staff clerical admission and discharge functions.
• Schedule follow-up appointments as requested by physician.
• Arrange transportation for patients when needed.
• Organize and maintain patient and department records.
• Fax copies of patient charts for transfers or follow-ups.
• Coordinate interdepartmental communication for smooth operations.
• Answer calls promptly and direct to appropriate staff.
• Respond to patient call bells and dispatch staff accordingly.
• Provide requested patient information to physicians and staff in accordance with policy.
• Coordinate timely intradepartmental and interdepartmental transport of patients.
• Coordinate consults with other services as needed.
• Maintain liaison with other care departments for patient needs.

Skills

Computer basics

Medical terminology

MS Office

Communication skills

Education

High School Diploma or equivalent

Medical Assistant program

Secretarial school

Tools

Microsoft Office

Job description

JMC Jefferson Medical Center in West Virginia is seeking a full-time administrative assistant to support patient care by performing greeting, admitting, and clerical duties within the department.

The role involves scheduling, coordinating transfers, managing records, and facilitating interdepartmental communication to ensure efficient patient flow. Strong computer and communication skills are essential for daily operations.