Admissions Specialist I - Sr

Oklahoma-State-University; Stillwater (OK); On-site; USD 26,000 - 41,000; Full time

Job summary

Oklahoma State University in Stillwater is seeking Admissions Specialists to serve as a liaison between the Graduate College and departments, processing graduate applications and maintaining data in the student information system.

The role requires accurate evaluation of transcripts, clear communication with students and faculty, and adherence to policies while supporting confidentiality and customer service throughout the admissions process.

Qualifications

• High School/GED and 4 years of experience for Admissions Specialist I; post-secondary education may substitute for years of experience.
• Bachelor's degree and one year of experience for Admissions Specialist II.
• Bachelor's degree and two years of related experience for Senior Admissions Specialist.

Responsibilities

• Input applicant data accurately and timely into the university student information system.
• Evaluate transcripts and application materials accurately and timely.
• Communicate verbally and in writing with graduate students, faculty and program staff.
• Process program admission recommendations and complex evaluations of domestic and international applications.
• Determine the authenticity of transcripts and validity of degrees; maintain knowledge of policies and procedures.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Confidentiality

Education

Bachelor's degree

High School/GED

Tools

Microsoft Office

Job description

Campus

OSU-Stillwater

Contact Name & Email

Rachel Shreffler, [e-mail]

Work Schedule

Monday - Friday 8:00 a.m. to 5:00 p.m., occasional overtime, and twice yearly graduate commencement ceremonies.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$19.00 - $30.00

Hourly

Special Instructions to Applicants

Please include: letter of introduction, current resume, and three business references.

About this Position

Serve as a liaison between the Graduate College and 15-20 academic departments. Provide excellent service to graduate students, faculty and graduate programs. Input applicant data accurately and timely into the university student information system. Evaluate transcripts/student application materials in an accurate, timely manner. Effectively communicate verbally and in writing with graduate students, faculty and graduate program staff. Efficiently operate electronic devises necessary for application processing. Process program admission recommendations accurately and efficiently. Perform complex evaluations of domestic and international graduate student applications. Determine the authenticity of transcripts and validity of bachelor’s or master’s degrees. Maintain accurate and up-to-date knowledge of all policies and procedures of the Oklahoma State Regents for Higher Education, OSU Graduate Faculty Council and the National Association for Foreign Student Affairs. Promotional opportunities may be available through established career development plan. Independently and efficiently resolve and explain the most complex processes, decision-making and unusual cases to all constituents. Eligible to serve as a Designated School Official (DSO) who is able to process and sign International Admissions Certificates. Develop special expertise in at least one area of applications processing such as residency decisions, immigration documentation, international financial records evaluations, standardized test score processing, use of student information system, or maintenance and vendor relations for application and application processing system platforms. Serves as mentor and trainer for new Admissions Officers.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Admissions Specialist I:

  High School/GED and 4 years of experience. Post secondary education may substitute for years of experience.

  Admissions Specialist II:

  Bachelor's degree and one year of experience.

  Senior Admissions Specialist:

  Bachelor's degree and two years of related experience

  Complete Facilities Management Leadership Development Program within two years of hire.

Certifications, Registrations, and/or Licenses:

Skills, Proficiencies, and/or Knowledge:

Strong verbal and written communication skills.

Highly organized, detail-oriented, excellent written and oral communication skills.

Ability to work and adapt to a rapidly changing environment.

Exhibit a friendly, service-oriented manner with the ability to safeguard privacy and confidentiality regarding information accessible within the office.

Good working knowledge of Microsoft Office.

Preferred Qualifications

• Bachelor's

• Bachelor's degree and one years of experience as a Senior Admissions Officer or at least three years applicable experience in an external student services type position.