Event Specialist

Oklahoma-State-University; Stillwater (OK); On-site; USD 32,000 - 43,000; Full time

Job summary

Oklahoma State University in Stillwater is seeking an Event Specialist to plan and execute campus visits, campus tours, and hosted events that align with enrollment goals. You will collaborate with admissions and campus partners to deliver high-quality visit experiences for prospective students.

The role involves managing multiple events, coordinating schedules, and potentially supervising student workers to maintain program quality and alignment with OSU's enrollment strategy.

Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date).
• Two years of work experience.
• Post-secondary education may substitute for years of required experience.
• Experience in, and knowledge of, planning, execution and management of various prospective student campus visit experiences.
• Valid Driver's License
• Strong written, verbal, interpersonal and technical skills are necessary.

Responsibilities

• Plan and implement prospective student campus visit experiences, including daily campus tour programs, group tours, and on/off-campus events.
• Collaborate with the admissions office and campus community to execute hosted visits, tours and events that support enrollment goals.
• Ensure campus visit experiences reflect enrollment initiatives and institutional standards.
• May supervise student workers as part of event execution.
• Support the Office of Undergraduate Admissions and Recruitment in guiding prospective students through the college search and application process.

Skills

Event planning

Project management

Time management

Interpersonal skills

Verbal communication

Written communication

Technical skills

MS Office

Education

High School diploma or GED

Bachelor's degree preferred

Tools

MS Office suite

Database systems

Job description

Campus

OSU-Stillwater

Contact Name & Email

Heather Swain, [e-mail]

Work Schedule

Work schedule may extend beyond regular office hours of 8am to 5pm Monday to Friday, as necessary to support recruitment efforts.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.45 - $21.00Hourly

About this Position

The Event Specialist will provide leadership and professional expertise in the planning and implementation of prospective student campus visit and event experiences including but not limited to the daily campus tour program, group tours and on and off campus events.

Work collaboratively with the admissions office staff and other members of the campus community to plan and execute effective hosted visits, tours and events in an effort to achieve institutional enrollment goals.

Ensure that high standards and enrollment initiatives, set by the division of Enrollment Management and Brand Management are reflected in the campus visit and event experience.

May supervise student workers.

The Office of Undergraduate Admissions and Recruitment at Oklahoma State University is a student-focused team dedicated to our Land-Grant mission, living by the Cowboy Code. We end the day knowing we gave it everything we had, guiding future Cowboys through every step of their journey to OSU. We support students, families, and their champions as they navigate the college search and application process with confidence meeting them where they are — on campus and in their communities.

We build intentional relationships with people across Oklahoma, the nation, and the world to connect students to the people, resources, and opportunities that will help them dream as big as the sky and finish what they start.

Because at OSU, we do what’s right for students and for each other.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)


• Two years of work experience.


• Post-secondary education may substitute for years of required experience.


• Experience in, and knowledge of, planning, execution and management of various prospective student campus visit experiences.

Certifications, Registrations, and/or Licenses:

Valid Driver's License

Skills, Proficiencies, and/or Knowledge:

This position requires a high level of internal and external public contact serving as a liaison between the Admissions Office, various academic units, and other organizations within the University.

• Strong written, verbal, interpersonal and technical skills are necessary.


• Demonstrated ability to formulate creative ideas and to analyze, evaluate, and negotiate details reflective of a successful campus visit experience.


• Demonstrated project management, time management, and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules.


• Must possess computer skills and the ability to use word processing and spreadsheet software, knowledge of desktop production and database systems.


• Ability to review data reports and accurately facilitate discussions and decisions related to the campus visit and event program, including but not limited to registration numbers, general event plans, venue and room sizes, catering, etc.


• Must possess conflict management skills and the ability to offer solution-focused ideas /results.


• Ability to work independently with minimal supervision.


• Ability to work in a fast-paced, team environment.


• Strong written and verbal communication skills.


• Excellent general office skills.


• High ethical standards and professional behavior.


• Knowledge of MS application.

Preferred Qualifications

Bachelor's Degree