Matric & Program Specialist I-Sr II AS8474

Oklahoma State University; Stillwater (OK); On-site; USD 45,000 - 60,000; Full time

Job summary

Oklahoma State University seeks a Graduate Programs Coordinator to manage graduate student advising and coordinate coursework, Plans of Study, and academic policies. You will review students’ progress, guide time-to-degree efforts, and inform faculty about matriculation rules.

The role includes advising on thesis/dissertation processes and graduation steps for masters and doctoral students, ensuring timely graduation for thousands of graduates. Regular hours with occasional events in Stillwater.

Qualifications

• Bachelor's degree required by start date.
• Matriculation & Prog Spclt I-II balance with related experience.
• Sr Matriculation & Prog Spclt II requires Master’s degree with related experience.
• Sr Matriculation & Prog Spclt II-Master's degree requires five years related experience.

Responsibilities

• Coordinate all aspects of graduate student academic progress.
• Advise students on Plans of Study, coursework, and policies.
• Review progress and notify students of unsatisfactory status.
• Counsel graduate faculty and program coordinators on rules for matriculation.
• Advise on thesis/dissertation processes and graduation procedures.

Skills

Advising skills

Program coordination

Graduate policies knowledge

Communication skills

Education

Bachelor's degree

Master's degree preferred

Matriculation & Prog Spclt knowledge

Tools

Slate

Banner

Job description

Campus

OSU-Stillwater

Contact Name & Email

Rebecca Sheehan, [e-mail]

Work Schedule

Monday-Friday 8:00 a.m. to 5:00 p.m., occasional OT, twice yearly graduate commencement ceremonies

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$45,000 - $60,000

Salary

About This Position

Coordinate all aspects of graduate student academic progress including advising graduate students (degree seeking and nondegree seeking) and graduate programs on coursework, Plans of Study, academic policies and procedures, university and college regulations; review graduate student academic satisfactory progress at the end of each semester, and notify graduate students of unsatisfactory academic progress. Advise individual students regarding academic advancement issues, time-to-degree progress and graduation processes. Counsel graduate faculty and graduate program coordinators about rules and procedures related to graduate student matriculation. Advise graduate students on the thesis/dissertation processes for masters and doctoral students. Clear graduate students for graduation (half of the ~5,000 graduate students).

Required Qualifications

• Bachelor's (degree must be conferred on or before agreed upon start date)


• Matriculation & Prog Spclt I-Bachelor's degree, no experience required.


• Matriculation & Prog Spclt II-Bachelor's degree, two years of experience in a related position.


• Sr Matriculation & Prog Spclt I-Bachelor's degree, four years of experience in a related position.


• Sr Matriculation & Prog Spclt II-Master's degree, five years of experience directly related to Matriculation & Program Specialist duties.

Preferred Qualifications

• Master's


• One year of direct experience.

Skills, Proficiencies, And/or Knowledge

Familiarity with Slate, Banner, and graduate student Plans of Study.