Substitute-Admissions and Records Officer Continuous Applicant Pool

Imperial Valley College; California (MO); On-site; USD 59,000 - 80,000; Part time

Job summary

Imperial Valley College is seeking a Substitute-Admissions and Records Officer to support the Admissions & Records division in processing student records and enrollment activities at 380 East Aten Road, Imperial, CA.

The role involves coordinating online registration, maintaining attendance and census records, and assisting with academic standing and renewal petitions.

Qualifications

• Any combination equivalent to an associate's degree and three (3) years of student services or related field experience.

Responsibilities

• Plan, organize, coordinate, and participate in the specialized processing of admissions and records programs and services.
• Perform complex, detailed technical duties requiring extensive knowledge of admissions and records guidelines.
• Provide information to students, the public, and staff regarding admissions and records processes and procedures.
• Coordinate with groups and programs to ensure priority registration is entered correctly and compliant with regulations; process late registration.
• Provide outreach and marketing related to admissions and records; participate in meetings and training.
• Assist in organizing attendance accounting records, rosters, and census records; maintain attendance reports.
• Process Academic Renewal Petitions and work with counselors to meet renewal requirements.
• Assist evaluator with review and maintenance of academic records and transcripts; determine if courses meet requirements.
• Coordinate and implement the Academic Standing process and notify students of probation or dismissal status each term.
• Assist and train staff and student workers as necessary; coordinate with departments to set up academic terms.

Education

Associate degree or equivalent

Job description

Substitute-Admissions and Records Officer Continuous Applicant Pool

Salary: $69,763.20 Annually

Job Type: Classified Substitute

Job Number: SUB-AARO

Closing: Continuous

Location: 380 East Aten Road, Imperial, CA

Division: Admissions & Records

Representative Duties

BASIC FUNCTION:

Under the direction of an assigned supervisor, plan, organize, coordinate, and participate in the specialized and technical processing of admissions and records programs and services.

DISTINGUISHING CHARACTERISTICS:

Incumbents in this classification perform specialized admissions and records duties to support the district's admissions and records department, prepare, organize, and maintain student records. This classification assists in gathering student data and institutional research and provides a leading role in admissions and records.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Assist in the planning, organizing, and conducting the admissions and registration processes; coordinate and implement on-line registration procedures.
• Perform complex, detailed, and responsible technical duties that require specialized and extensive knowledge of admissions and records guidelines and regulations.
• Provide technical assistance and information to students, the public, and staff with questions regarding admissions and records processes and procedures.
• Coordinate and work with special groups and programs to ensure priority registration is entered correctly and compliant with regulations. Coordinate and process late registration.
• Provide outreach and marketing related to admissions and records; participate in meetings, conferences, and training as required.
• Assist in organizing and coordinating the attendance accounting records including opening day rosters, and census rosters; assure the proper filing and maintenance of attendance records and reports.
• Process Academic Renewal Petitions and work with counselors to ensure students meet the requirements for Academic Renewal.
• Assist evaluator in the review, evaluation, and maintenance of academic records and transcripts; assist in determining if courses from other institutions meet requirements.
• Coordinate, organize, and implement the Academic Standing process and notify students on their probation or dismissal status each term.
• Assist and train staff and student workers as necessary.
• Coordinate with the necessary departments to set up academic terms; update appropriate forms affecting student enrollment.
• Provide specialized admission, registration, attendance, and enrollment information to faculty, staff, students, and administrators.
• Assist in developing and producing enrollment reports for the Chancellor's Office and other reports as assigned.
• Perform job-related duties as assigned.

Minimum Qualifications

Any combination equivalent to an associate's degree and three (3) years of student services or related field experience.

IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information

RANGE 22 ON THE CLASSIFIED SALARY SCHEDULE:

Salary placement is at Step 1. Please click here (Download PDF reader) to review current salary schedule.

For Additional inquiries please contact:

Gina Snow

HR Recruiter

Phone: [phone]

Email: [e-mail]

EEO Information

Other Requirements:

Imperial Community College is committed to creating an academic and work environment that fosters diversity, equity, and inclusion and equal opportunity for all, and ensures that students, faculty, management, and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion makes our district a unique and special place for individuals of all backgrounds. It is important that our employees' values align with our District's mission and goals for Equal Opportunity, Diversity, Equity, Inclusion, and Access.

The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.