Admissions Operations Associate — Data & Records

University-of-Mount-Saint-Vincent; New York (NY); On-site; USD 36,000 - 39,000; Full time

Job summary

The Admissions Operations Assistant at University of Mount Saint Vincent provides essential administrative and operational support to the Enrollment Division, handling records, materials, and routine data entry across Slate, Banner, and related systems.

They collaborate with Graduate and Undergraduate Admissions teams, prepare recruitment materials, and ensure accuracy and confidentiality of student information in a dynamic university setting.

Qualifications

• Associate degree or higher required.
• Strong organizational skills and attention to detail.
• Ability to accurately complete administrative and data-entry tasks.
• Basic proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Comfort learning and working within database and technology systems, spreadsheets, and able to manage repetitive administrative tasks with a high degree of accuracy.
• Ability to handle confidential student information with discretion and in accordance with university policies.
• Previous experience with Slate, Banner, or other higher education student information or CRM systems is preferred but not required.

Responsibilities

• Provide general administrative and operational support UMSV’s Graduate and Undergraduate Admissions teams.
• Process, organize, scan, file, and appropriately dispose of admissions documents and other office materials, including confidential document shredding.
• Assist with incoming and outgoing email, physical mail, admissions mailings, acceptance materials, event materials, and other large‑scale communication projects.
• Sort, review, clean, and organize Excel spreadsheets and other data files.
• Perform routine data entry and record maintenance in Slate, Banner, and other university systems.
• Review student records for completeness and assist with identifying missing or incorrectly entered information.
• Upload, match, and organize application materials and supporting documents within student records.
• Assist with routine Slate operational tasks, queries, exports, and data cleanup as assigned.
• Support data reconciliation between Slate, Banner, spreadsheets, and other institutional records.
• Conduct secondary reviews of admission applications and supporting materials when trained and assigned.
• Assist with processing transcripts and other admissions credentials in accordance with established office procedures including their evaluation and upload
• Prepare materials for recruitment events, campus visits, admitted student programs, and other Admissions initiatives.
• Assemble packets, labels, envelopes, giveaway materials, and other supplies for

Skills

Organizational skills

Attention to detail

Administrative tasks

Data entry

Education

Associate degree or higher

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Slate

Banner

CRM systems

Job description

The Admissions Operations Assistant at University of Mount Saint Vincent provides essential administrative and operational support to the Enrollment Division, handling records, materials, and routine data entry across Slate, Banner, and related systems.

They collaborate with Graduate and Undergraduate Admissions teams, prepare recruitment materials, and ensure accuracy and confidentiality of student information in a dynamic university setting.