Admissions Operations Specialist

University of Mount Saint Vincent; New York (NY); In loco; USD 30.000 - 43.000; Tempo pieno

Descrizione del lavoro

University of Mount Saint Vincent is seeking an Admissions Operations Assistant to provide administrative and operational support to the Enrollment Division, ensuring smooth day-to-day admissions processes. responsibilities include handling records, processing materials, and assisting with large-scale communications.

The role requires accuracy, discretion with confidential information, and comfort with systems like Slate and Banner, plus Microsoft Office proficiency.

Competenze

• Associate degree or higher required. Candidates with a high school diploma with equivalent and relevant experience will be considered.
• Strong organizational skills and attention to detail.
• Ability to accurately complete administrative and data-entry tasks.
• Basic proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Comfort learning and working within database and technology systems, spreadsheets, and able to manage repetitive administrative tasks with a high degree of accuracy.
• Ability to handle confidential student information with discretion and in accordance with university policies.
• Previous experience with Slate, Banner, or other higher education student information or CRM systems is preferred but not required.

Mansioni

• Provide general administrative and operational support to UMSV’s Graduate and Undergraduate Admissions teams.
• Process, organize, scan, file, and appropriately dispose of admissions documents and other office materials, including confidential document shredding.
• Assist with incoming and outgoing email, physical mail, admissions mailings, acceptance materials, event materials, and other large-scale communication projects.
• Sort, review, clean, and organize Excel spreadsheets and other data files.
• Perform routine data entry and record maintenance in Slate, Banner, and other university systems.
• Review student records for completeness and assist with identifying missing or incorrectly entered information.
• Upload, match, and organize application materials and supporting documents within student records.
• Assist with routine Slate operational tasks, queries, exports, and data cleanup as assigned.
• Support data reconciliation between Slate, Banner, spreadsheets, and other institutional records.
• Conduct secondary reviews of admission applications and supporting materials when trained and assigned.
• Assist with processing transcripts and other admissions credentials in accordance with established office procedures including their evaluation and upload
• Prepare materials for recruitment events, campus visits, admitted student programs, and other Admissions initiatives.
• Assemble packets, labels, envelopes, giveaway materials, and other supplies for Admissions programs and communications.

Conoscenze

Organizational skills

Attention to detail

Data-entry accuracy

Discretion with confidential info

Comfort with database/tech systems

Formazione

Associate degree or higher

Strumenti

Slate

Banner

Excel

Outlook

Word

Descrizione del lavoro

University of Mount Saint Vincent is seeking an Admissions Operations Assistant to provide administrative and operational support to the Enrollment Division, ensuring smooth day-to-day admissions processes. responsibilities include handling records, processing materials, and assisting with large-scale communications.

The role requires accuracy, discretion with confidential information, and comfort with systems like Slate and Banner, plus Microsoft Office proficiency.