Admissions & Office Coordinator — Patient Intake & Operations

Granite Peak Home Health; Bozeman (MT); On-site; USD 42,000 - 54,000; Full time

Job summary

Granite Peak Home Health is seeking an organized Admissions & Office Coordinator to manage patient referrals, insurance verification, and intake documentation. This role ensures a smooth admissions process and supports day-to-day office operations with professional communication.

The ideal candidate will have strong organizational skills, experience with EHR systems, and knowledge of Medicare/Medicaid guidelines.

Qualifications

• High school diploma or equivalent required.
• Experience in home health intake or medical office admin is highly desirable.
• Knowledge of Medicare/Medicaid and private insurance guidelines for home health.
• Strong organizational and communication skills.
• Proficiency in EHR systems and HIPAA regulations.

Responsibilities

• Receive and process patient referrals from hospitals, physicians, case managers, and other sources.
• Verify insurance eligibility, benefits, and authorization requirements.
• Gather and document patient demographics, medical history, and physician orders.
• Coordinate with clinical staff to schedule initial assessments and services.
• Maintain communication with patients, families, and referral sources about the admission process.
• Ensure documentation is completed and submitted per agency policies and regulatory requirements.
• Maintain accurate and organized patient intake records.
• Assist in preparing reports, presentations, and correspondence.
• Handle billing tasks including processing claims and payments.

Skills

Communication

Organizational skills

Attention to detail

EHR proficiency

HIPAA familiarity

Education

High school diploma or equivalent

Tools

EHR software

Job description

Granite Peak Home Health is seeking an organized Admissions & Office Coordinator to manage patient referrals, insurance verification, and intake documentation. This role ensures a smooth admissions process and supports day-to-day office operations with professional communication.

The ideal candidate will have strong organizational skills, experience with EHR systems, and knowledge of Medicare/Medicaid guidelines.