Admissions Coordinator I

Texas A&M University; Kingsville (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Texas A&M University Health Science Center in Kingsville, TX, seeks an Admissions Coordinator I to support pharmacy admissions and student affairs. The role involves evaluating applications, coordinating recruitment events, advising prospective students, and partnering with the Associate Dean and OSA staff.

You will review transcripts, use PharmCAS and related tools, and help assemble admissions ranks while ensuring FERPA compliance and accurate reporting.

Qualifications

• Bachelor’s degree in applicable field or equivalent.
• Three years of advising, recruiting or related experience.
• Master’s degree in education or counseling (preferred).

Responsibilities

• Assist with admissions process and transcript review.
• Coordinate recruitment activities and events.
• Advise prospective and current students on degree plans.
• Maintain FERPA-compliant records and prepare admissions reports.

Skills

Admissions

Counseling

Advising

Recruitment

Transcript evaluation

PharmCAS

COMPASS/HOWDY

FERPA

Interviews

Communication

Education

Bachelor’s degree

Master’s degree (preferred)

Tools

MS Office

Banner

Compass

Job description

Job TitleAdmissions Coordinator I Agency Texas A&M University Health Science Center Department Pharmacy - Academic Support Proposed Minimum SalaryCommensurate Job LocationKingsville, Texas Job TypeStaff

Job Description

Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Admissions Coordinator I assists the Associate Dean for Student Affairs and his/her administrative staff in all aspects of the duties of the office: pharmacy admissions; counseling and advising prospective, professional pharmacy, and transfer students. Assists with the planning, development, and implementation of recruitment activities for the Office of Student Affairs. Reviews and evaluates applications for degree and professional certification studies using transcripts and specific criteria as guidelines.

What You Need to Know

Salary Range: Commensurate (Based on selected hire’s qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Responsibilities

• Admissions Process
  • Participates and assists with the admissions process coordinated by the Office of Student Affairs.
  • Specifically evaluates the transcripts of prospective students and identifies missing prerequisite coursework, relays information about prerequisite course equivalents as necessary, evaluates PharmCAS and supplemental applications, collects transcripts and other admissions related documents (e.g., results from drug screens and background checks), and will assist with assembly of the admissions rank lists for interviews and admission offers.
  • Remains abreast of changes to the core curriculum established by the THECB and maintains student records consistent with university policy and the Family Educational Rights and Privacy Act (FERPA).
  • Uses PharmCAS and BAMF to track applications and supplemental applications, respectively, and assists with providing information for admissions reports (e.g., number of applicants from South Texas) requested by the Assistant Dean of Student Affairs.
• Recruitment and Outreach
  • Participates in the recruiting efforts of the Office of Student Affairs including events at middle schools, high schools, universities and community colleges to present information about the college and the Doctor of Pharmacy program.
  • Develops relationships with the advisors of pre-pharmacy associations and career counselors to encourage prospective student inquiries and applications, provides information for recruiting reports, and contributes ideas for improving recruiting efforts.
  • Assists with updating recruitment materials annually and event planning for assigned recruitment events and informational sessions.
  • Assists the OSA Program Manager with coordinating the planning, development, and implementation of the pharmacy admissions process for the PharmD program.
  • Reviews and evaluates applications for the professional degree program (PharmD) using transcripts and specific admissions criteria as guidelines.
  • Provides information to prospective students about the Doctor of Pharmacy program (e.g., structure of the curriculum, cost of attendance, etc.), answers questions from prospective, newly admitted and current students, communicates information for newly admitted students about important upcoming activities or events (e.g., deadlines for required documentation, information about pre-orientation and general orientation, etc.).
  • Interprets and relates information found in the College of Pharmacy Student Handbook to incoming students.
• Program Development and Student Advising
  • Consults with prospective students one on one to provide transcript evaluations and provide equivalency recommendations for the appropriate institution.
  • Counsels current and prospective students and their families regarding admission procedures, major options, career objectives, degree plans, and academic status.
  • Listens to the needs of current and prospective students and connects them with the appropriate student service including, Student Business Services, Scholarships & Financial Aid, International Student Services, Office of the Registrar, Health and Wellness, Student Counseling Services and Student Success.
  • Informs the Assistant Dean as necessary.
  • Uses COMPASS/HOWDY to assist the OSA Program Manager with performing various functions such as running degree audits, processing adds/drops, recording Q-drops, entering course substitutions, registering students for classes, and checking graduate status.
• OSA Support
  • Collaborates and participates in all OSA hosted student events such as Pre-Orientation, Orientation, OSA Roundtables, OSA Social Events, Admission Days and Commencement.
  • Assists the Assistant Dean for Student Affairs with updating the Student Handbook annually.
  • Assist the Assistant Dean for Student Affairs with executing the ASPIR2E program annually (Tracks 1, 2, and 3).
  • Works in partnership with the Office of Student Affairs team to support all OSA matters.

Required Education and Experience

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of advising, recruiting or related experience.

Preferred Qualifications

• Master’s degree in education or counseling or a related field.
• Three years academic advising/counseling and/or working in an admissions environment at the college/university level.
• Knowledge of MS Office (Word and Excel) and Student Information Systems (Banner or Compass).
• Excellent organizational & management skills.
• Skills in working with various student populations.
• Excellent oral and written communication skills.
• Ability to develop and deliver career promotional and program recruitment presentations.

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of functions of higher education.
• Knowledge of recruitment and marketing.
• Strong verbal and written communication skills.
• Ability to present information clearly and concisely.
• Ability to use technology to track and process students through Graduate School Admissions processes.
• Ability to collect, write, and report various types of data sets.

Why Texas A&M University?

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Health and Wellness: Free exercise programs and release time.
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee.
• Living Well, a program at Texas A&M that has been built by employees, for employees.

Equal Opportunity Statements

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.