Admissions Coordinator I

tamus; Kingsville (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Texas A&M University Health Science Center in Kingsville, Texas, seeks an Admissions Coordinator I to support the PharmD admissions process. The role involves evaluating transcripts, coordinating PharmCAS workflows, and assisting with interview and rank-list preparations in a fast-paced setting.

Professional communication and precise record-keeping under FERPA are essential as you collaborate with the Office of Student Affairs, recruitment teams, and program advising for prospective students.

Qualifications

• Evaluates transcripts and prerequisite coursework for PharmD applicants.
• Assists with PharmCAS and supplemental applications and admissions reports.
• Maintains student records in accordance with FERPA policies.
• Supports recruitment events and information sessions for prospective students.

Responsibilities

• Supports admissions process coordinated by the Office of Student Affairs.
• Coordinates planning and implementation of admissions activities for the PharmD program.
• Interacts with prospective students to answer questions about admission procedures and curriculum.

Skills

Admissions coordination

Transcript evaluation

Student records

Recruitment outreach

Communication

Tools

PharmCAS

BAMF

COMPASS/HOWDY

Job description

Job Title Admissions Coordinator I

Agency Texas A&M University Health Science Center

Department Pharmacy - Academic Support

Proposed Minimum Salary Commensurate

Job Location Kingsville, Texas

Job Type Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The College of Pharmacy is looking for a Research Assistant to serve as a member of the Pharmaceutical Sciences team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What You Need to Know

Salary Range: Commensurate (Based on selected hire's qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended

Responsibilities:

Admissions Process

Participates and assists with the admissions process coordinated by the Office of Student Affairs. Specifically evaluates the transcripts of prospective students and identifies missing prerequisite coursework, relays information about prerequisite course equivalents as necessary, evaluates PharmCAS and supplemental applications, collects transcripts and other admissions related documents (e.g., results from drug screens and background checks), and will assist with assembly of the admissions rank lists for interviews and admission offers.

Remains abreast of changes to the core curriculum established by the THECB and maintains student records consistent with university policy and the Family Educational Rights and Privacy Act (FERPA).

Uses PharmCAS and BAMF to track applications and supplemental applications, respectively, and assists with providing information for admissions reports (e.g., number of applicants from South Texas) requested by the Assistant Dean of Student Affairs.

Recruitment and Outreach

Participates in the recruiting efforts of the Office of Student Affairs including events at middle schools, high schools, universities and community colleges to present information about the college and the Doctor of Pharmacy program, develops relationships with the advisors of pre-pharmacy associations and career counselors to encourage prospective student inquiries and applications, provides information for recruiting reports, and contributes ideas for improving recruiting efforts. Assists with updating recruitment materials annually and event planning for assigned recruitment events and informational sessions.

Assists the OSA Program Manager with coordinating the planning, development, and implementation of the pharmacy admissions process for the PharmD program. Reviews and evaluates applications for the professional degree program (PharmD) using transcripts and specific admissions criteria as guidelines. Provides information to prospective students about the Doctor of Pharmacy program (e.g., structure of the curriculum, cost of attendance, etc.), answers questions from prospective, newly admitted and current students, communicates information to newly admitted students about important upcoming activities or events (e.g., deadlines for required documentation, information about pre-orientation and general orientation, etc.). Interprets and relates information found in the College of Pharmacy Student Handbook to incoming students.

Program Development and Student Advising

Consults with prospective students one on one to provide transcript evaluations and provide equivalency recommendations for the appropriate institution. Counsels current and prospective students and their families regarding admission procedures, major options, career objectives, degree plans, and academic status.

Listens to the needs of current and prospective students and connects them with the appropriate student service including, Student Business Services, Scholarships & Financial Aid, International Student Services, Office of the Registrar, Health and Wellness, Student Counseling Services and Student Success. Informs the Assistant Dean as necessary.

Uses COMPASS/HOWDY to assist the OSA Program Manager with performing various functions such