Admissions Coordinator I

Texas A&M University System; Kingsville (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

The role involves evaluating transcripts, coordinating admissions materials, updating records, and liaising with departments to align with curriculum requirements. A bachelor’s degree and 3 years of advising or recruiting experience are preferred.

Qualifications

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of advising, recruiting or related experience.
• Strong verbal and written communication skills.
• Ability to multitask and work with diverse student populations.
• Familiarity with student information systems is a plus.

Responsibilities

• Participates in admissions process coordinated by the Office of Student Affairs.
• Evaluates transcripts and identifies missing prerequisite coursework.
• Coordinates recruitment activities and updates recruitment materials.
• Counsels current and prospective students on admission procedures and degree options.
• Uses systems to run degree audits and track applications.
• Maintains compliance with FERPA and university policies.

Skills

Advising experience

Recruiting experience

Excellent communication

Organizational skills

MS Office proficiency

Banner

Compass

Education

Bachelor’s degree

Master’s degree

Tools

Banner

Compass

Job description

Texas A&M University Health Science Center

Department

Pharmacy - Academic Support

Proposed Minimum Salary

Commensurate

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culturethatrespectsall perspectives, talents&livedexperiences.Embracing varying opinions and perspectives strengthens ourcore values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, theTexas A&M University Health Science Centerencompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Admissions Coordinator I assists the Associate Dean for Student Affairs and his/her administrative staff in all aspects of the duties of the office: pharmacy admissions; counseling and advising prospective, professional pharmacy, and transfer students. Assists with the planning, development, and implementation of recruitment activities for the Office of Student Affairs. Reviews and evaluates applications for degree and professional certification studies using transcripts and specific criteria as guidelines.

What You Need to Know

Salary Range: Commensurate (Based on selected hire’s qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended

Responsibilities

Admissions Process

Participates and assists with the admissions process coordinated by the Office of Student Affairs.

Specifically evaluates the transcripts of prospective students and identifies missing prerequisite coursework, relays information about prerequisite course equivalents as necessary, evaluates PharmCAS and supplemental applications, collects transcripts and other admissions related documents (e.g., results from drug screens and background checks), and will assist with assembly of the admissions rank lists for interviews and admission offers.

Remains abreast of changes to the core curriculum established by the THECB and maintains student records consistent with university policy and the Family Educational Rights and Privacy Act (FERPA).

Uses PharmCAS and BAMF to track applications and supplemental applications, respectively, and assists with providing information for admissions reports (e.g., number of applicants from South Texas) requested by the Assistant Dean of Student Affairs.

Recruitment and Outreach

Participates in the recruiting efforts of the Office of Student Affairs including events at middle schools, high schools, universities and community colleges to present information about the college and the Doctor of Pharmacy program, develops relationships with the advisors of pre-pharmacy associations and career counselors to encourage prospective student inquiries and applications, provides information for recruiting reports, and contributes ideas for improving recruiting efforts. Assists with updating recruitment materials annually and event planning for assigned recruitment events and informational sessions.

Assists the OSA Program Manager with coordinating the planning, development, and implementation of the pharmacy admissions process for the PharmD program. Reviews and evaluates applications for the professional degree program (PharmD) using transcripts and specific admissions criteria as guidelines. Provides information to prospective students about the Doctor of Pharmacy program (e.g., structure of the curriculum, cost of attendance, etc.), answers questions from prospective, newly admitted and current students, communicates information to newly admitted students about important upcoming activities or events (e.g., deadlines for required documentation, information about pre-orientation and general orientation, etc.). Interprets and relates information found in the College of Pharmacy Student Handbook to incoming students.

Program Development and Student Advising

Consults with prospective students one on one to provide transcript evaluations and provide equivalency recommendations for the appropriate institution. Counsels current and prospective students and their families regarding admission procedures, major options, career objectives, degree plans, and academic status.

Listens to the needs of current and prospective students and connects them with the appropriate student service including, Student Business Services, Scholarships & Financial Aid, International Student Services, Office of the Registrar, Health and Wellness, Student Counseling Services and Student Success. Informs the Assistant Dean as necessary.

Uses COMPASS/HOWDY to assist the OSA Program Manager with performing various functions such as running degree audits, processing adds/drops, recording Q-drops, entering course substitutions, registering students for classes, and checking graduate status.

OSA Support

Collaborates and participates in all OSA hosted student events such as Pre-Orientation, Orientation, OSA Roundtables, OSA Social Events, Admission Days and Commencement.

Assists the Assistant Dean for Student Affairs with updating the Student Handbook annually.

Assist the Assistant Dean for Student Affairs with executing the ASPIR2E program annually (Tracks 1, 2, and 3).

Works in partnership with the Office of Student Affairs team to support all OSA matters

Required Education and Experience

Bachelor’s degree in applicable field or equivalent combination of education and experience

Three years of advising, recruiting or related experience.

Preferred Qualifications

Master’s degree in education or counseling or a related field

Three years academic advising/counseling and/or working in an admissions environment at the college/university level

Knowledge of MS Office (Word and Excel) and Student Information Systems (Banner or Compass).

Excellent organizational & management skills.

Skills in working with various student populations.

Excellent oral and written communication skills.

Ability to develop and deliver career promotional and program recruitment presentations.

Knowledge, Skills, and Abilities

Ability to multitask and work cooperatively with others.

Knowledge of word processing, spreadsheet, and database applications.

Knowledge of functions of higher education.

Knowledge of recruitment and marketing.

Strong verbal and written communication skills.

Ability to present information clearly and concisely.

Ability to use technology to track and process students through Graduate School Admissions processes.

Ability to collect, write, and report various types of data sets.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

Professional Development: All employees have access to freeLinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Living Well, a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Prairie View A&M University is a prestigious public historically black land‑grant university in Texas, established in 1876, and known for its commitment to education and research.

Education Management

Company size 501–1,000 employees

Company type Educational Founded 1876

Momentum

378 employees on LinkedIn

Company Texas A&M University System