Admissions Coordinator

OakView Health Center; Thousand Oaks (CA); On-site; USD 31,000 - 33,000; Full time

Benefits offered by this job

PTO

Holidays

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k with employer match

Tuition assistance

Commuter reimbursement

Job summary

OakView Health Center in Thousand Oaks is seeking an Admissions Coordinator to manage the admissions workflow for Skilled Nursing and Assisted Living residents. You will welcome families, provide tours, and help them understand services and care options.

Ideal candidates are reliable, detail-oriented, and capable of coordinating multiple admissions with strong communication. The role supports marketing efforts and requires collaboration with nursing and other departments for a smooth admission

Qualifications

• 2-4 years of experience preferred.
• Strong organizational skills with the ability to manage multiple admissions and deadlines.
• Excellent communication and customer service skills when working with residents, families, and healthcare professionals.
• Attention to detail and accuracy when completing documentation, contracts, authorizations, and electronic records.
• Professional, welcoming approach with the ability to confidently conduct tours and promote facility services.
• Healthcare, senior living, admissions, insurance, or marketing experience preferred; knowledge of Medicare and/or Skilled Nursing admissions is a plus.
• Legally Authorized to work in the United States

Responsibilities

• Coordinate the admissions process for Skilled Nursing and Assisted Living residents, ensuring documentation, authorizations, and entries are completed accurately and timely.
• Serve as the welcoming point of contact for prospective residents and their representatives; provide facility tours and support marketing efforts.
• Collaborate with nursing and other departments to ensure a smooth and positive admissions experience.

Skills

Organizational skills

Communication

Customer service

Attention to detail

Professionalism

Medicare knowledge

Healthcare admissions experience

Legally authorized to work in US

Job description

• $22.45 -$24.00 per hour
• LOTS of Opportunity in a Stable & Beautiful work environment.
• Fulltime Benefits include PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more.
• 401k with Employer Match.
• Tuition Assistance.
• Talent development reviews and growth opportunities.
• Commuter Reimbursement.

Full-Time: Wednesday - Sunday 9:00AM - 5:30PM

Coordinates the admissions process for Skilled Nursing and Assisted Living residents, ensuring all required documentation, authorizations, and computer entries are completed accurately and timely. Serves as a welcoming point of contact for prospective residents and their representatives, provides facility tours, supports marketing efforts, and helps families make informed decisions about services and care. Collaborates closely with nursing and other departments to ensure a smooth and positive admission experience.

Why You’ll Love Oakview

Oakview is our 5-star CMS rated health center providing living options in Assisted Living, Skilled Nursing, and Memory Care. Through our talent development review program, we strive to make sure our employees are reaching their goals and working in the role they enjoy. We have a heavy focus on training and provide tuition assistance as well as some scholarships. We survey our employees annually and listen to feedback to make changes to ensure the best work environment.

What You Will Bring

Our ideal candidate will be reliable and follow safety procedures and duties assigned by a supervisor.

• 2-4 years of experience preferred.
• Strong organizational skills with the ability to manage multiple admissions and deadlines.
• Excellent communication and customer service skills when working with residents, families, and healthcare professionals.
• Attention to detail and accuracy when completing documentation, contracts, authorizations, and electronic records.
• Professional, welcoming approach with the ability to confidently conduct tours and promote facility services.
• Healthcare, senior living, admissions, insurance, or marketing experience preferred; knowledge of Medicare and/or Skilled Nursing admissions is a plus.
• Legally Authorized to work in the United States

Our company is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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