Admissions Coordinator

John Knox Manor Inc; Montgomery (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

John Knox Manor Nursing Home seeks a reliable Admissions Coordinator & Medical Records Clerk to join our team in a dual-role position. You will coordinate admissions, review referrals, and communicate with hospitals, families, and referral sources while ensuring accurate and confidential records.

In the Medical Records Clerk facet, you will maintain, file, and retrieve clinical documentation, assist with audits, and support regulatory compliance. Knowledge of HIPAA is essential.

Qualifications

• Must be highly organized and detail-oriented.
• Professional, dependable, and able to multitask.
• Strong in communication and customer service.
• Knowledgeable about HIPAA and maintaining confidentiality.
• Experience in skilled nursing or medical records is preferred.

Responsibilities

• Coordinate and facilitate new resident admissions and review documentation for completeness.
• Communicate with hospitals, physicians, families, residents, and referral sources.
• Assist with insurance verification and authorization processes.
• Maintain accurate admission records and documentation.
• Maintain accurate, complete, and confidential resident medical records.
• File, scan, organize, and retrieve clinical documentation.
• Support the clinical team with documentation and record management.

Skills

Highly organized

Detail-oriented

Multitasking

Communication skills

HIPAA compliance

Job description

Admissions Coordinator & Medical Records Clerk

John Knox Manor Nursing Home

We are looking for a reliable, organized, and compassionate professional to join our team in a dual-role position as an Admissions Coordinator & Medical Records Clerk.

Admissions Coordinator Responsibilities

• Coordinate and facilitate new resident admissions
• Review referral and admission documentation for completeness
• Communicate with hospitals, physicians, families, residents, and referral sources
• Assist with insurance verification and authorization processes
• Maintain accurate admission records and documentation
• Ensure a smooth and welcoming admission experience for residents and families
• Coordinate with nursing, social services, therapy, business office, and other departments

Medical Records Responsibilities

• Maintain accurate, complete, and confidential resident medical records
• File, scan, organize, and retrieve clinical documentation
• Assist with medical record audits and regulatory compliance
• Ensure required documentation is obtained and maintained
• Process requests for medical records in accordance with privacy regulations
• Support the clinical team with documentation and record management

We’re Looking For Someone Who Is:

• Highly organized and detail-oriented
• Professional, dependable, and able to multitask
• Comfortable working in a fast-paced healthcare environment
• Strong in communication and customer service
• Knowledgeable about HIPAA and maintaining confidentiality
• Experienced in skilled nursing, long-term care, healthcare admissions, or medical records preferred
• Previous healthcare or skilled nursing experience is a plus!