Admissions Assistant - Seasonal (2026 S01433)

Middlebury Snowbowl; Middlebury (VT); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

MiddCard privileges: facilities, store

Season pass discounts

Job summary

Middlebury College is seeking an Admissions Assistant to support the Admissions office during peak season. The role handles high-volume inquiries, updates applicant records, and assists in distributing materials while maintaining data integrity.

This temporary full-time hourly, non-benefits eligible position participates in processing thousands of applications yearly with a focus on timely communication with prospective students and counselors.

Qualifications

• High School diploma or equivalent with 1–2 years of administrative support experience.
• Experience with data entry and strong computer skills (Windows, Word, Excel, Outlook). Slate CRM preferred.
• Excellent verbal and written communication skills.
• Detail-oriented and able to work independently and with Operations team on projects.

Responsibilities

• Assists Admissions with processing applications and inquiries via phone and email.
• Serves as primary contact for Admissions email and responds to inquiries Nov–Mar.
• Logs email correspondence with applicants in a timely manner.
• Updates applicant records with submitted materials (transcripts, test scores, supplements).
• Processes and distributes incoming mail.
• Supports Operations by running queries and meeting deadlines.

Skills

Data entry

Administrative support

Excellent communication

Independent work

Education

High School diploma

Bachelor's degree

Tools

Windows

Microsoft Word

Excel

Outlook

Slate CRM

Job description

The Admissions Assistant is a key seasonal support role, assisting the Admissions office in processing more than 11,000 applications each year. The Admissions Assistant is central to maintaining effective and timely communication with prospective students and school counselors and also ensures accurate data management and assists in making the admissions process proceed smoothly.

This is considered a temporary full-time hourly non-benefits eligible position. This position is placed in grade 2 of our compensation structure. The hiring range for the position is $20.00- $23.73 per hour.

CoreResponsibilities:

• Promotes a positive first impression of Middlebury College byassistingprospective students, applicants, and high school personnel in response to questions about admissions requirements, application status, application instructions, and related topics through a high volume of phone calls and emails.
• Serves as the primary contact for the main Admissions email account and responds to all inquiries via email, and via phone November through March.
• Logsemail correspondence with applicantsin a timely manner.
• Updates applicant records with multiplesubmittedmaterials including transcripts, testscoresand supplemental material
• Processes and distributes incoming mail.
• Provides ongoing support to the Operations Team by running queries while adhering to department deadlines.
• Resolves records using known databases of high schools and by researching high schools online.
• Assistswith processing and mailing requested promotional materials to schools, and helps organize, assemble, pack, and mail 1000+ student admission packets November through March.

• High School diploma or equivalent plus 1-2 years ofpreviousadministrative support experience. Bachelor's degreea plus.
• Extensive experience in data entry and strong computer skills. Familiarity with Windows, Microsoft Word, Excel,Outlookand CRM programs, especially Slate, preferred.
• Excellent verbal and written communication skills.
• Attention to detail, ability to work independently and to effectively collaborate with Operations team on projects.

Physical Demands & Working Conditions

• Sitting andoperatinga computer for extended periods of time. Light physical activity may berequired.Additionalhours may berequiredoverholiday breaks.

Offer is contingent upon successful completion of a criminal background check.

Covid-19 vaccination, including booster if eligible, is a condition of employment. For more information follow this web link:

https://www.middlebury.edu/office/covid-19-updates...

As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community.

Middlebury Colleges offers its employees excellent compensation and other perks of employment including:

• MiddCard Privileges: access to athletic facilities, discounts at the College store, library privileges, and discounts at cultural and sporting events. In addition, the card allows door access to certain campus buildings. Spouses or domestic partners of benefits-eligible employees are eligible to receive a Spouse/Partner card with the same privileges as the employee card (except door access).
• Discounts on season passes at Middlebury College Snow Bowl, the Ralph Myhre Golf Course and the Rikert Ski Touring Center