Admissions Assistant - Seasonal (2026 S01433)

Addison Press Inc; Middlebury, Northern (VT, KY); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

MiddCard privileges

Discounts on campus facilities

Job summary

Middlebury College is seeking an Admissions Assistant for the seasonal period to support the Admissions office with high-volume inquiries and data management. The role focuses on timely communication with prospective students and counselors and accurate handling of application materials.

Responsibilities include maintaining applicant records, responding to inquiries, and assisting in mailing admission packets during peak season; prior data-entry and CRM experience is preferred.

Qualifications

• High School diploma or equivalent required; 1-2 years administrative support experience preferred.
• Extensive data entry experience; strong computer skills with Windows, Microsoft Word, Excel, Outlook and CRM systems (Slate) preferred.
• Excellent verbal and written communication skills; ability to work independently and with Operations on projects.

Responsibilities

• Answer high volumes of phone calls and emails to assist prospective students and counselors with admissions questions.
• Serve as primary contact for the Admissions email account and respond to inquiries via email and phone (Nov–Mar).
• Log email correspondence with applicants and update records promptly with transcripts, test scores and materials.
• Process and distribute incoming mail; support data management and reporting tasks for Operations.
• Run queries and assist with mailing 1000+ admission packets during peak season.
• Assist with organizing, assembling, and mailing promotional materials to schools.

Skills

Data entry

Verbal & written communication

Customer service

Education

High School diploma or equivalent

Bachelor's degree (preferred)

Tools

Windows

Microsoft Word

Excel

Outlook

Slate CRM

Job description

Admissions Assistant - Seasonal (2026 S01433)

The Admissions Assistant is a key seasonal support role, assisting the Admissions office in processing more than 11,000 applications each year. The Admissions Assistant is central to maintaining effective and timely communication with prospective students and school counselors and also ensures accurate data management and assists in making the admissions process proceed smoothly.

This is considered a temporary full-time hourly non-benefits eligible position. This position is placed in grade 2 of our compensation structure. The hiring range for the position is $20.00- $23.73 per hour.

Core Responsibilities

• Promotes a positive first impression of Middlebury College by assisting prospective students, applicants, and high school personnel in response to questions about admissions requirements, application status, application instructions, and related topics through a high volume of phone calls and emails.


• Serves as the primary contact for the main Admissions email account and responds to all inquiries via email, and via phone November through March.


• Logs email correspondence with applicants in a timely manner.


• Updates applicant records with multiple submitted materials including transcripts, test scores and supplemental material


• Processes and distributes incoming mail.


• Provides ongoing support to the Operations Team by running queries while adhering to department deadlines.


• Resolves records using known databases of high schools and by researching high schools online.


• Assists with processing and mailing requested promotional materials to schools, and helps organize, assemble, pack, and mail 1000+ student admission packets November through March.

Requirements

• High School diploma or equivalent plus 1-2 years of previous administrative support experience. Bachelor's degree a plus.


• Extensive experience in data entry and strong computer skills. Familiarity with Windows, Microsoft Word, Excel, Outlook and CRM programs, especially Slate, preferred.


• Excellent verbal and written communication skills.


• Attention to detail, ability to work independently and to effectively collaborate with Operations team on projects.

Physical Demands & Working Conditions

Sitting and operating a computer for extended periods of time. Light physical activity may be required. Additional hours may be required over holiday breaks.

Offer is contingent upon successful completion of a criminal background check.

Covid-19 vaccination, including booster if eligible, is a condition of employment. For more information follow this web link:

Benefits

As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community.

Middlebury Colleges offers its employees excellent compensation and other perks of employment including:

• MiddCard Privileges: access to athletic facilities, discounts at the College store, library privileges, and discounts at cultural and sporting events. In addition, the card allows door access to certain campus buildings. Spouses or domestic partners of benefits-eligible employees are eligible to receive a Spouse/Partner card with the same privileges as the employee card (except door access).


• Discounts on season passes at Middlebury College Snow Bowl, the Ralph Myhre Golf Course and the Rikert Ski Touring Center