Talent Acquisition Specialist

Addison Press Inc; Middlebury, Northern (VT, KY); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Health benefits

Retirement matching

Educational assistance

Time-away program

MiddCard privileges

Job summary

Middlebury College in Vermont seeks a full-time, benefits-eligible recruiting support professional to partner with HR and hiring managers. This role will manage the recruiting lifecycle, source candidates, and administer the Workable ATS, while coordinating onboarding and high-volume hiring activities.

The position emphasizes customer-friendly communication, data accuracy, and process improvement across the talent acquisition function on campus.

Qualifications

• Associate degree in HR or related field, or equivalent experience.
• Excellent written and oral communication skills.
• Ability to project a warm, welcoming, competent image to customers.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks in a fast-paced environment with confidentiality.
• Two+ years of experience sourcing and candidate assessment; social recruiting on LinkedIn/Indeed.
• Experience with Oracle HCM and Applicant Tracking Systems is desirable.

Responsibilities

• Collaborate with HR Partners, hiring managers, and applicants throughout the recruiting process.
• Source candidates through passive and active strategies and evaluate effectiveness.
• Administer the Applicant Tracking System (Workable) including postings, communications, and access management.
• Manage advertising campaigns, expenses, and invoicing.
• Conduct reference and background checks and pre-employment screening.

Skills

communication skills

detail oriented

sourcing experience

social recruiting

ATS experience

Microsoft Excel

ability to multitask

adaptability to new tech

Education

Associate degree in HR or related field

Tools

Workable

Oracle HCM

Job description

Manage and improve streamlined recruiting and hiring processes, ensuring accurate data management and efficient execution across talent acquisition lifecycle. Collaborate through proactive partnership across the employee journey to resolve issues, provide support and direct inquiries to appropriate team members as needed.

This is a full-time, benefits eligible, hourly position with a hiring range of $24.47 - $29.02 per hour.

Core Responsibilities

• Partner with HR Business Partners, hiring managers and applicants throughout the recruiting process, including facilitating recruiting kickoffs for individual or seasonal hiring cycles; sourcing candidates; responding to inquiries; scheduling interviews and travel; networking; community engagement, and facilitating onboarding for employee groups supported in this role.
• Manage and optimize vendor relationships and source candidates through passive and active recruiting strategies (LinkedIn, Indeed, other platforms, community partnerships, and targeted outreach), while evaluating effectiveness and recommending adjustments to improve candidate quality and reach.
• Own day-to-day administration and continuous improvement of the Applicant Tracking System (Workable), including but not limited to, posting requisitions, monitoring communications and status, updating templates, managing system access and identifying system or process enhancements in partnership with stakeholders.
• Manage and execute advertising campaigns (internal and external), track advertisements and related expenses, and process invoices.
• Administer reference and background checks, post-offer pre-employment screening (POPES) and related invoicing, ensuring a consistent, compliant, and timely candidate experience.
• Support the delivery of employment offers for –benefits-eligible positions in accordance with recruiting cycles and deadlines; support execution of high-volume hiring by ensuring timely, effective processes and completion for part-time non-benefit eligible and student positions.
• Manage new hire data and onboarding transitions, partnering with the People Operations team to accurately create employee records in Human Resources Information System (Oracle). Analyze recruiting and onboarding trends and feedback to recommend and implement process improvements that strengthen hiring and retention outcomes.

Requirements

• Associate degree preferably in Human Resources, office management or related field or equivalent experience desired.
• Must have excellent written and oral communication skills.
• Ability to project a warm, welcoming, and competent image to customers.
• Strong attention to details and organizational skills are essential.
• Ability to manage multiple tasks effectively in a fast-paced environment and to handle confidential information with tact and discretion.
• Two or more years of experience sourcing efficiencies and candidate assessment techniques. Proficiency in social recruiting techniques (via LinkedIn, Indeed, Social Media, Internet sourcing, etc.)
• Experience with cloud-based Oracle human capital management systems and applicant tracking systems is desirable.
• Proficient in Microsoft Word, Excel and database systems, with solid knowledge of general office procedures and equipment. Willingness and ability to adapt to changing technologies and systems.

Physical Demands and Working Conditions

General office environment with long periods of computer work. This role is majority in-person, on campus.

Other

An offer for this position is contingent upon successful completion of a criminal background check and references.

Benefits

As an employee of Middlebury College in Vermont, you will enjoy being part of a vibrant supportive community.

Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:

• MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
• Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
• Access to our Partner Inclusion Programthat provides comprehensive support services to the spouses and partners of Middlebury employees.
• A full listing of our benefit offerings can be found on ourwebsite.

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.