Admissions Assistant – Healthcare Admissions

Aspire Physical Recovery Center At Hoover; Hoover (AL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Match

Paid Time Off

Paid Holidays

Professional Development

Job summary

Aspire Physical Recovery Center at Hoover is seeking an Admissions Assistant to support our Admissions and Marketing team. The role focuses on coordinating referrals, preparing admission paperwork, and communicating with families to ensure a smooth transition into rehabilitation care.

Ideal candidates are organized, detail-oriented, and comfortable using computers and EMR systems. This full-time position offers engagement with nursing, therapy, and interdisciplinary teams in a busy healthcare

Qualifications

• Prior healthcare admissions or office experience preferred.
• Strong organizational and documentation skills.
• Excellent communication and interpersonal abilities.
• Ability to handle multiple priorities in a fast-paced environment.
• Proficient with computers and Microsoft Office.

Responsibilities

• Assist with incoming referrals and potential admissions.
• Gather and organize clinical, demographic, and admission documentation.
• Communicate with hospitals, case managers, referral sources, patients, and families.
• Assist with insurance verification and authorization follow-up as assigned.
• Prepare admission packets and required paperwork.
• Coordinate admission information with nursing, therapy, and other departments.
• Track referrals, admission status, and required follow-up.
• Assist with facility tours, inquiries, and prospective patient visits.
• Maintain accurate records and protect confidential patient information.
• Support the Admissions and Marketing team with administrative and coordination duties.
• Help ensure patients and families receive a welcoming, organized admission experience.

Skills

Organizational skills

Communication skills

Multitasking

Customer service

Microsoft Office

Education

High school diploma

Associate degree in Healthcare Administration

Tools

Electronic health records (EHR)

EMR systems

Job description

Admissions Assistant – Healthcare Admissions

Aspire Physical Recovery Center at Hoover

Hoover, Alabama

Full-Time | Healthcare Admissions & Rehabilitation

Competitive Pay – Based on Experience

Help Make Every Patient's First Day a Great One

At Aspire Physical Recovery Center at Hoover, we believe a positive patient experience begins before admission.

We're seeking a friendly, organized, and detail-oriented Admissions Assistant to support our Admissions and Marketing team. This position plays an important role in coordinating referrals, preparing admission paperwork, communicating with families, and helping patients transition smoothly into our rehabilitation center.

If you enjoy working with people, staying organized, and being part of a busy healthcare team, we'd love to meet you.

Why Join Aspire Hoover?

• Opportunity to build a career in healthcare admissions
• Work closely with nursing, therapy, and interdisciplinary teams
• Meaningful interaction with patients and families
• Collaborative, team-oriented environment
• Professional development and career growth opportunities
• Comprehensive employee benefits

Key Responsibilities

• Assist with incoming referrals and potential admissions
• Gather and organize clinical, demographic, and admission documentation
• Communicate with hospitals, case managers, referral sources, patients, and families
• Assist with insurance verification and authorization follow-up as assigned
• Prepare admission packets and required paperwork
• Coordinate admission information with nursing, therapy, and other departments
• Track referrals, admission status, and required follow-up
• Assist with facility tours, inquiries, and prospective patient visits
• Maintain accurate records and protect confidential patient information
• Support the Admissions and Marketing team with administrative and coordination duties
• Help ensure patients and families receive a welcoming, organized admission experience

Qualifications

• Previous healthcare administrative, customer service, or office experience preferred
• Healthcare admissions, medical office, hospital, rehabilitation, or long-term care experience is a plus
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable using computers, electronic records, and Microsoft Office
• Professional, dependable, and able to maintain confidentiality
• Ability to work independently and collaboratively with a team

Education

• High school diploma or equivalent required
• Associate degree in Healthcare Administration, Business, Marketing, or a related field preferred
• Relevant work experience will be considered

Benefits for Eligible Full-Time Employees

• Blue Cross Blue Shield Health Insurance
• Dental, Vision, and Life Insurance
• 401(k) with Company Match
• Paid Time Off and Paid Holidays
• Professional Development and Career Growth Opportunities

Be Part of Someone's Recovery Journey

Many of our patients come to Aspire Hoover following hospitalization, surgery, illness, or injury.

As an Admissions Assistant, you'll help patients and families navigate the first steps of rehabilitation while supporting the team responsible for their care.

Your organization, communication, and attention to detail can make a meaningful difference in someone's experience.

“Our Family Caring For Yours”

Equal Opportunity Employer

Aspire Physical Recovery Center at Hoover is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.