Admissions Assistant

Mississippi State University; Starkville (MS); On-site; USD 32,000 - 44,000; Full time

Job summary

Mississippi State University in Starkville, MS, is seeking an Admissions Clerk to perform clerical duties for undergraduate admissions. The role includes evaluating transcripts, calculating GPAs, maintaining applicant records, and communicating admission status with prospective students.

The position involves data entry, report analysis in Excel, and real-time support to staff and campus partners. A High School Diploma is required, with 2–4 years of clerical experience preferred and a Bachelor's

Qualifications

• Education: High School Diploma
• Experience (yrs.): 2-4 years clerical experience
• Substitution allowed for Education and Experience: Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.

Responsibilities

• Process incoming applications for undergraduate admission to the university.
• Evaluate post-secondary school transcripts to calculate grade point averages following MSU transfer policy to determine admission eligibility.
• Evaluate courses on post-secondary school transcripts to determine admission applicability.
• Evaluate secondary-school transcripts to calculate grade point averages
• Evaluate courses on secondary-school transcripts to determine admission eligibility.
• Employs multiple-screen workstation technology to navigate student information and document management systems to conduct data validation and maintain accurate applicant records across interconnected systems.
• Communicate via email, phone and in person with prospective students regarding admission status, admission procedures, policies, and related matters.
• Maintain records on prospective students.
• Analyze Excel spreadsheets and reports to perform data entry, ensure data accuracy and support departmental operations and decision-making
• Provides real-time support to staff and campus partners through instant messaging by answering questions, researching applicant records, and communicating accurate admission status information.
• Perform related duties as assigned.

Skills

Interpersonal skills

Teamwork

Verbal communication

Written communication

Multitasking

Customer service

Education

High School Diploma

Bachelor's Degree

Job description

Position Function

Performs a variety of clerical duties required for admitting students to the university.

Salary Grade

09

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities

• Process incoming applications for undergraduate admission to the university.
• Evaluate post-secondary school transcripts to calculate grade point averages following MSU transfer policy to determine admission eligibility.
• Evaluate courses on post-secondary school transcripts to determine admission applicability.
• Evaluate secondary-school transcripts to calculate grade point averages
• Evaluate courses on secondary-school transcripts to determine admission eligibility.
• Employs multiple-screen workstation technology to navigate student information and document management systems to conduct data validation and maintain accurate applicant records across interconnected systems.
• Communicate via email, phone and in person with prospective students regarding admission status, admission procedures, policies, and related matters.
• Maintain records on prospective students.
• Analyze Excel spreadsheets and reports to perform data entry, ensure data accuracy and support departmental operations and decision-making
• Provides real-time support to staff and campus partners through instant messaging by answering questions, researching applicant records, and communicating accurate admission status information.
• Perform related duties as assigned.

Minimum Qualifications

Education: High School Diploma

Experience (yrs.): 2-4 years clerical experience

Substitution allowed for Education and Experience: Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.

Preferred Qualifications

Bachelor's Degree

Knowledge, Skills, and Abilities

• Well-developed interpersonal, teamwork, verbal, and written communication skills
• Demonstrated ability to manage/coordinate multiple tasks
• Independent self-starter with strong work ethic
• Strong customer service skills

Working Conditions and Physical Effort

• No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
• Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; involves occasional exposure to demands and pressures from persons other than immediate supervisor.
• Job frequently requires sitting, reaching, talking, hearing, and handling objects with hands.
• Job occasionally requires standing, walking, stooping/kneeling/crouching/crawling, and lifting up to 10 pounds.
• Vision requirements: Ability to see information in print and/or electronically.

Equal Employment Opportunity Statement

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, [phone].

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity, please contact the Department of Human Resources Management at tel: [phone] or [e-mail].

If you have any questions regarding this policy, contact the Department of Human ResourcesManagement at [phone] or [e-mail]. Upon request, sections of thisjob listing are available in large print, and readers are available to assist the visually impaired.