Admissions Assistant

The Planet Group; New York (NY); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Open-ended contract

Job summary

The Planet Group is seeking an admissions coordinator to support the processing of applications for regular, transfer, visiting, and other candidate populations. You will maintain a sophisticated admissions database, handle confidential information, and communicate with applicants to update status and ensure timely processing.

The role requires a High School Diploma, 2+ years of related experience, and strong English proficiency.

Qualifications

• High School diploma or equivalent required.
• Two years’ related experience, or equivalent education/experience.
• Strong computer skills; prior database management helpful.
• Excellent command of English (written and spoken).
• Willingness to learn new technologies to improve task performance.
• Ability to work under pressure, meet deadlines, and multitask.
• Ability to work with diverse constituencies and support an inclusive environment.

Responsibilities

• Process admissions applications for regular, transfer, visiting, and other candidate populations.
• Assist in creation, processing, and filing of admissions materials (transcripts, letters of recommendations, dean’s certifications, personal statements).
• Maintain communications with applicants regarding status of applications (25%).
• Maintain and update the national law school applicant database system under deadlines.
• Input/edit confidential applicant information and ensure database integrity.
• Generate confidential reports and inquiries for admissions officers (20%).
• Respond to applicant inquiries by telephone, email, and in person.
• Manage shared email inboxes with thousands of documents annually (20%).
• Prepare and generate admission decision letters (admit/deny/others) over 8,500 annually (10%).
• Assist with mailing admitted student handbooks and other mailings.
• Coordinate pickup of mailings with Law School Infocenter (10%).
• Work with admissions staff to ensure deferral-period documents are received and filed timely (5%).
• Maintain SIS database for admitted and current students and run reports as requested (5%).
• Edit confidential correspondence and statistical reports for the Dean and Associate Directors (3%).
• Assist with additional duties and special projects as needed (2%).

Skills

Computer skills

English proficiency

Learn new technologies

Interpersonal skills

Multitasking

Education

High School Diploma

Tools

Database management

SIS familiarity

Job description

Open ended contract, possibility for temp to perm

$24-27hr

Monday- Friday - 9am-5pm

Minimum Qualifications

• High School Diploma or its equivalent required
• Two years’ related experience, or the equivalent combination of education and experience required
• Must have strong computer skills; previous database management skills strongly preferred
• Excellent command of English (written and spoken) with an emphasis on communication and strong interpersonal skills
• Must be willing to learn and implement new technologies as needed for maximizing task performance
• Ability to exercise good judgment, work under pressure and deadlines, and carry out multiple tasks
• Must be able to work with diverse constituencies and support an inclusive work environment

Duties

• Processes admissions applications for regular, transfer, visiting, and other candidate populations
• Assists in the creation, processing, and filing of admissions applications (materials that are received and processed include admissions applications, dean’s certifications, personal statements, letters of recommendations, and academic transcripts)
• Responsible for continued correspondence to applicants regarding status of application (25%)
• Maintains a sophisticated national law school applicant database system, frequently under heavy deadline and pressure
• Inputs and edits sensitive applicant information and has primary responsibility for maintaining the integrity of the database
• Conducts inquires and generates confidential reports of applicant and statistical data as requested by admissions officers (20%)
• Responds to applicant inquiries by telephone, email, and in-person
• Assists with managing shared email inboxes that receive thousands of electronic documents annually, including dean’s certifications and transcripts (20%)
• Jointly responsible for preparing and generating, in a timely manner, over 8,500 admission decision (admit, deny, and other notices) letters annually (10%)
• Assists preparing and mailing admitted student handbooks and other hard copy mailings
• Coordinates pickup of mailings with Law School Infocenter (10%)
• Works with admissions officer and other admissions and administrative assistants to ensure documents required of entering students in a deferral period are received, processed, and filed in a timely manner (5%)
• Maintains university-wide database—Student Information Systems (SIS)—in connection with admitted and current student populations, and conducts inquiries and generates confidential reports as requested by the Dean and Associate Director of Admissions (5%)
• Edit highly confidential correspondence and complex statistical reports for the Dean of Admissions and the Associate Director of Admissions, including statistical reports for internal constituencies (e.g., the Dean and Faculty) and external agencies (e.g., ABA) (3%)
• Assists with various duties and tasks as assigned and requested
• Undertakes special projects as determined by the Dean of Admissions or the Associate Director of Admissions on an as-need basis (2%)