Admission Specialist

UT Tyler; Arlington (TX); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Benefit eligible

Comprehensive benefits package

Job summary

The University of Texas at Arlington is seeking an entry-level admissions records processor to manage student application documents, verify fee payments, and route materials through imaging and workflow systems. You will help ensure accuracy in transcripts, applications, and related records across campus admissions offices.

The role requires attention to detail, a high school diploma or GED, and at least one year of relevant processing experience.

Qualifications

• High school diploma or GED and 1 year of experience in a position requiring attention to detail and processing accuracy.

Responsibilities

• Process applications by inputting and managing new applicants in the candidate mangement system, ensuring candidates have included all application materials, evaluate transcripts for criteria specific to desired certifications and area and GPA, communicate application decisions, transfer accepted applicants files to EPP certification officer for EPP admission, send payment information, and communicate final admissions statuses to the coordinator.
• Reviews and verifies student admission records and supporting documents, ensuring accurate matching of applications and fee payments.
• Scans and indexes transcripts into imaging systems and assigns workflows for evaluation.
• Inputs transcript documents to be read by Brainware and Student Information System for record retrieval.
• Corresponds with students, officials of high schools, and institutions of higher education concerning admission application documents.
• Performs other duties as assigned.

Skills

Attention to detail

Education

High school diploma or GED

Job description

The annual salary for this position ranges from $34,900 to $41,999. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume
• References (minimum of three)

Purpose of Position

Provides entry-level admissions record processing by sorting, scanning/imaging, search matching, and routing of mail as it pertains to student applications. Responsible for the review and management of new and returning student records for admissions purposes and verification of application documents, fee payments, and other admission documents.

Essential Functions

• Process applications by inputting and managing new applicants in the candidate mangement system, ensuring candidates have included all application materials, evaluate transcripts for criteria specific to desired certifications and area and GPA, communicate application decisions, transfer accepted applicants files to EPP certification officer for EPP admission, send payment information, and communicate final admissions statuses to the coordinator.
• Reviews and verifies student admission records and supporting documents, ensuring accurate matching of applications and fee payments.
• Scans and indexes transcripts into imaging systems and assigns workflows for evaluation.
• Inputs transcript documents to be read by Brainware and Student Information System for record retrieval.
• Corresponds with students, officials of high schools, and institutions of higher education concerning admission application documents.
• Performs other duties as assigned.

Required Qualifications

• High school diploma or GED and (1) year of experience in a position requiring attention to detail and processing accuracy.

Preferred Qualifications

• Previous experience in admissions in higher education.

Knowledge, Skills & Abilities

• Extreme accuracy in the maintenance of academic records.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Occasional after-hours and weekend responsibilities depending on the season and workload.
• Ability to travel to different campus locations, or offsite events.

Working Conditions

• May work around standard office conditions.

Benefits Information

• Position is benefit eligible: Yes
• We are proud to offer a comprehensive benefits package to our employees at the University.

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .