Adminstrative Coordinator

The Waldinger Corporation; Des Moines (IA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid holidays and paid vacation

Health, dental, and vision insurance

401(k) with company match and profit‑?

Wellness plan with lifestyle spending

Health club reimbursement

Tuition reimbursement and continuing教育

Job summary

The Waldinger Corporation is seeking an Administrative Coordinator for our Corporate Office. You’ll be the organized, detail‑driven backbone ensuring accurate billing, contract maintenance, and smooth project accounting.

Join a century‑long, stability‑driven team with strong growth opportunities and a culture built on integrity, ingenuity, and collaboration. The role emphasizes client service, documentation, and cross‑functional support.

Qualifications

• 1–3 years of accounting or administrative experience preferred.
• High School Diploma or GED required; Associate degree in Accounting or related field preferred.
• A knack for clear communication, organization, and problem-solving.

Responsibilities

• Client Service – be the go-to contact for client questions on invoices, services, and account details, and help set up and maintain client accounts with accuracy and care.
• Account & Contract Administration – keep client accounts and contracts accurate and current, including billing terms, pricing, tax status, and documentation.
• Invoicing & Project Accounting – generate and send invoices, follow up on outstanding balances, and support project accounting, forecasting, and dispute resolution.
• Administrative & Operational Support – assist with research, data gathering, payroll processing, and collections to keep the branch running efficiently.
• Documentation & Recordkeeping – maintain organized, confidential records that support audits, compliance, and day-to-day operations.

Skills

Administrative experience

Accounting experience

Clear communication

Education

High School Diploma or GED

Associate degree in Accounting or related field

Job description

Description

The Waldinger Corporation has an opportunity for a qualified Administrative Coordinator to join our Corporate Office. If you're an organized, detail-driven professional who thrives on keeping operations running smoothly and enjoys being the go-to person clients trust, we want to hear from you. Join a company with over 100 years of stability, growth opportunities, and a team-first culture built on integrity, ingenuity, and innovation.

Description

The Waldinger Corporation has an opportunity for a qualified Administrative Coordinator to join our Corporate Office. If you're an organized, detail-driven professional who thrives on keeping operations running smoothly and enjoys being the go-to person clients trust, we want to hear from you. Join a company with over 100 years of stability, growth opportunities, and a team-first culture built on integrity, ingenuity, and innovation.

What You'll Do

As the backbone of our Service Operations team, you'll be the friendly, knowledgeable point of contact clients rely on for accurate billing and clear communication. Your day-to-day will include:

• Client Service – Be the go-to contact for client questions on invoices, services, and account details. Solve billing issues quickly and professionally, and help set up and maintain client accounts with accuracy and care.
• Account & Contract Administration – Keep client accounts and contracts accurate and current, including billing terms, pricing, tax status, and documentation.
• Invoicing & Project Accounting – Generate and send clear, accurate invoices, follow up on outstanding balances, and support project accounting, forecasting, and dispute resolution.
• Administrative & Operational Support – Pitch in on research, data gathering, payroll processing, and collections to keep the branch running efficiently.
• Documentation & Recordkeeping – Maintain organized, confidential records that support audits, compliance, and day-to-day operations.

What You Bring

• 1-3 years of accounting or administrative experience preferred
• High School Diploma or GED required; Associate degree in Accounting or related field preferred
• A knack for clear communication, organization, and problem-solving

Why Waldinger?

We invest in our people with a benefits package built for real life:

• Paid holidays and paid vacation
• Health, dental, and vision insurance
• 401(k) with company match and profit-sharing
• Wellness plan with lifestyle spending account
• Health club reimbursement
• Tuition reimbursement and continuing education support
• Term, AD&D, and Dependent Life insurance
• Prepaid Legal
• Real growth potential with a stable, century-old company

The Waldinger Corporation is an EOE, including disability/vets. The Waldinger Corporation participates in E-Verify.