Administrator, Supply Chain

FTAI Aviation; Miami (FL); Hybrid; USD 40,000 - 60,000; Full time

Job summary

FTAI Aviation Ltd. in Miami, FL is seeking a detail-oriented Supply Chain Administrator to support both procurement and repairs. The role blends transactional order processing with administrative tasks to keep POs and RO status accurate and up-to-date.

You will work across teams, escalate issues, and help generate routine reports, while growing toward procurement or repair analyst responsibilities. A strong Excel user and reliable communicator will thrive in our hybrid work environment.

Qualifications

• 1+ years of administrative, coordination, or data entry experience in supply chain.
• Proficiency in Microsoft Office, including Excel.
• Strong organizational skills and high attention to detail.
• Clear written and verbal communication skills.

Responsibilities

• Create, update, maintain, and close Purchase Orders (POs) and Repair Orders (ROs).
• Monitor open POs and ROs and follow up with vendors and stakeholders.
• Maintain accurate records of receipts, invoices, shipments, and communications.
• Track order milestones and escalate overdue items.
• Support invoice matching and discrepancy resolution.
• Generate routine open-order and status reports.
• Coordinate with Receiving and Logistics on inbound shipments, tracking, and expediting.
• Maintain vendor contact details and supporting documentation in company systems.

Skills

Microsoft Excel

Data entry

Communication

Organizational skills

Teamwork

Education

High school diploma

Associate's degree or coursework in Supply Chain

Tools

Quantum ERP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrator, Supply Chain

Full Time Associate Miami, FL, US

4 days ago Requisition ID: 1210

ABOUT FTAI AVIATION LTD. (NASDAQ: FTAI)

FTAI owns and maintains commercial jet engines with a focus on the Maintenance, Repair and Exchange (MRE) of CFM56 and V2500 engines. FTAI’s propriety portfolio of products, including The Module Factory and a joint venture to distribute engine PMA helps make CFM56 and V2500 engine maintenance simpler, more cost-effective,

significantly faster, and more environmentally friendly. Additionally, FTAI owns and leases jet aircraft which often facilitates the acquisition of engines at attractive prices. FTAI invests in aviation assets and aerospace products that generate strong and stable cash flows with the potential for earnings growth and asset appreciation.

FTAI operates globally and has offices in New York, Miami, Montreal, Singapore. Dubai, United Kingdom and Ireland.

JOB OVERVIEW

The Supply Chain Administrator provides transactional and administrative support across FTAI’s Supply Chain organization, which encompasses both Procurement and Repairs. This is a hybrid role: the Administrator handles the day-to-day order administration behind both Purchase Orders and Repair Orders — creating and maintaining orders, following up with vendors, keeping records accurate, and escalating items at risk — so that Procurement Analysts and Repair Analysts can focus on sourcing, negotiation, and analysis.

The role sits at the center of daily supply chain activity and is measured on accuracy, responsiveness, and follow-through. The Administrator works across both functions rather than being dedicated to one, flexing to wherever the workload sits, and provides a strong foundation for growth into a Procurement Analyst or Repair Analyst role over time.

Responsibilities:

Supply Chain Coordination

• Create, update, maintain, and close Purchase Orders (POs) and Repair Orders (ROs).
• Monitor open POs and ROs and follow up with vendors and stakeholders.
• Maintain accurate records of receipts, invoices, shipments, and communications.
• Track order milestones and escalate overdue items.
• Support invoice matching and discrepancy resolution.
• Generate routine open-order and status reports.
• Coordinate with Receiving and Logistics on inbound shipments, tracking, and expediting.
• Maintain vendor contact details and supporting documentation in company systems.

Procurement and Repair Support

• Support Procurement Analysts with PO administration and material tracking.
• Support Repair Analysts with RO administration and turnaround-time (TAT) tracking.
• Support inventory transactions and data accuracy.
• Provide shared support across Procurement and Repairs, flexing to where workload demands.
• Assist with the preparation of routine analysis, spreadsheets, and reporting for the Analyst and Lead teams.

Administrative and Ad Hoc Support

• Maintain organized filing and documentation, ensuring traceability and compliance records are complete and accurately stored.
• Prepare materials for and capture follow-up actions from production and material management meetings.
• Provide coverage across the Supply Chain organization during absences, peak workload, or special projects.
• Contribute to continuous improvement by identifying recurring issues and helping document processes and workflows.
• Complete other ad hoc administrative assignments in support of Supply Chain objectives.

Qualifications:

• High school diploma or equivalent required.
• 1+ years of administrative, coordination, customer service, or data entry experience, ideally in supply chain, purchasing, logistics, or a similar operational environment.
• Proficiency in Microsoft Office Suite, including working Excel skills (sorting, filtering, basic formulas).
• Strong organizational skills and a high level of attention to detail, particularly with data entry and record keeping.
• Ability to manage a high volume of transactions and open follow-ups without losing track of details.
• Clear written and verbal communication skills, including professional correspondence with vendors.
• Team-oriented, dependable, and willing to support across both Procurement and Repairs as priorities shift.
• Ability to follow established procedures and know when to escalate.
• Legally authorized to work in the U.S.
• Fluent in English (written and verbal).

Preferred Qualifications:

• Associate's degree or coursework in Supply Chain, Business, Logistics, or a related field.
• Experience in aviation, aerospace, or another regulated technical environment.
• Experience using Quantum or another ERP or inventory management system.
• Familiarity with purchase orders, repair orders, invoicing, and three-way match processes.
• General understanding of supply chain concepts and terminology.
• Interest in developing toward a Procurement Analyst or Repair Analyst role.

Job Demands:

Work is performed in a Shop environment and requires the ability to perform extensive standing, driving, walking, and climbing; to lift up to 50lbs. regularly; to manipulate up to 100lbs. with assistance. Must be able to bend, stoop, climb to reach materials, and work in a noisy environment.

Equal Opportunity Employment Statement:

Our company is an equal opportunity employer. We do not discriminate against any employee or applicant based on race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, genetic information, sexual orientation, gender identity, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.