Administrator Planning, Design & Construction - Project Management Information System

HonorHealth; Scottsdale (AZ); On-site; USD 110,000 - 150,000; Full time

Job summary

HonorHealth is seeking an experienced Administrator for Planning, Design & Construction - PMIS to own and govern the PMIS (Procore and related platforms) across the capital program. You will lead governance, configuration, data standards, and reporting for the enterprise PMIS.

Responsibilities include building workflows for design management, contract administration, submittals, RFIs, cost management and scheduling, while partnering with project managers and facilities teams to improve digital

Qualifications

• Associates degree required and at least 5 years administering construction PMIS or related systems.
• Experience administering Procore at enterprise/owner level is required.
• Healthcare capital project delivery experience preferred.
• Strong data governance, reporting and automation capabilities required.

Responsibilities

• Serve as enterprise PMIS administrator for Procore and other PMIS platforms.
• Establish governance standards, data naming conventions, workflows and templates.
• Configure company- and project-level PMIS settings to ensure consistent delivery.
• Create/manage projects, users, permissions, groups and reporting structures.
• Develop and maintain project workflows for design, contracts, submittals, RFIs, cost, schedule.
• Support AI adoption, dashboards and BI reporting for leadership and operations.

Skills

PMIS governance

Procore administration

Workflow design

Data governance

BI reporting

Education

Associate degree

Tools

Procore

Power BI

Microsoft Excel

Document management systems

AI-assisted tools

Job description

Primary City/State:HonorHealth - 8125 N Hayden Rd Scottsdale, AZ 85258Category:Facilities and MaintenanceShift:DayDepartment:ConstructionAdministrator Planning, Design & Construction - Project Management Information SystemGreat care starts with great people. (Like you.)At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.Responsibilities:JOB SUMMARYThe Administrator - Planning, Design & Construction - Project Management Information System serves as the enterprise owner and administrator of the healthcare system's Project Management Information System (PMIS), including Procore and other capital project delivery platforms. This role provides strategic leadership for the governance, configuration, adoption, reporting, automation, and continuous improvement of project management technologies that support the full capital project lifecycle.ESSENTIAL FUNCTIONSPMIS Governance & System Administration:Serve as the enterprise administrator and system owner for Procore and other approved PMIS platforms.Establish, maintain, and enforce PMIS governance standards, data standards, naming conventions, workflows, permission structures, and project templates.Configure company-level and project-level settings to support consistent delivery across the capital program.Create and manage projects, user accounts, security permissions, distribution groups, workflows, and reporting structures.Ensure PMIS functionality aligns with established project delivery standards, capital governance requirements, and organizational objectives.Act as the primary point of contact for PMIS configuration, upgrades, testing, and change management initiatives.Digital Project Delivery & Workflow Optimization:Develop, implement, and maintain project workflows supporting:Design managementContract administrationSubmittalsRFIsChange managementCost managementSchedulingCloseout documentationContinuously evaluate and improve workflow effectiveness and user experience.Support standardization of project execution processes across inpatient and outpatient programs.Partner with Project Managers, Project Controls, Contract Administration, and Facilities teams to improve digital project delivery practices.Data Governance, Reporting & Business Intelligence:Maintain enterprise project data integrity, completeness, accuracy, and accessibility.Develop and administer dashboards, KPIs, executive reporting, portfolio reporting, and capital governance reporting tools.Support integration of project data with capital planning, forecasting, project controls, and facilities systems.Design and maintain standardized reporting for project leadership, executive leadership, and operational stakeholders.Develop business intelligence solutions utilizing Power BI, reporting applications, and related analytics platforms.AI Adoption, Automation & Innovation:Identify and implement opportunities to leverage artificial intelligence and automation technologies to improve project delivery efficiency and data quality.Develop AI-assisted workflows supporting:Reporting generationData validationDocument classificationWorkflow monitoringProject analyticsKnowledge managementEvaluate emerging technologies applicable to healthcare capital project delivery.Ensure AI utilization follows organizational governance requirements and maintains appropriate human oversight.Artificial intelligence is utilized to augment decision-making and administrative efficiency and does not replace professional review, approval authority, or accountability.Training, Education & Organizational Adoption:Develop and deliver PMIS training programs for Project Managers, Program Managers, Project Controls personnel, Contract Administrators, Facilities staff, and leadership.Facilitate onboarding of new users and provide continuing education regarding system functionality and best practices.Develop user guides, standards documentation, instructional content, and process references.Serve as the principal subject matter expert for PMIS utilization across the healthcare system.Systems Integration & Information Management:Support integration and coordination between Procore and related enterprise applications including:Financial systemsContract management systemsScheduling platformsCAFM systemsDocument management systemsCapital planning toolsAssist in the development of long-term digital project delivery strategies.All other supporting duties as assigned.EDUCATIONAssociates RequiredEXPERIENCE5 years, of experience administering construction project management systems, enterprise platforms, project controls systems, or comparable information management systems RequiredExperience administering Procore at the enterprise or owner level RequiredExperience supporting healthcare capital projects, healthcare facilities, or regulated environments PreferredExperience implementing reporting, business intelligence, automation, or AI-enabled solutions PreferredExperience supporting large multi-project capital portfolios PreferredExpert-level Procore administration and PMIS governanceStrong understanding of healthcare capital project delivery processesAdvanced reporting and business intelligence capabilitiesData governance and information management expertiseWorkflow design and process improvement skillsStrong analytical and problem-solving abilitiesAbility to simplify complex technical concepts for non-technical usersExceptional organizational and documentation skillsAbility to manage multiple priorities independentlyStrong stakeholder management and communication skillsAbility to influence organizational adoption without direct authorityPreferredSKILLS & COMPETENCIES:Advanced scheduling and critical path analysisStrong analytical and system-thinking capabilityAbility to integrate capital delivery schedules with operational service needsUnderstanding of healthcare operational risk, regulatory timing, and facility uptime requirementsStrong communication and coordination skills across technical, operational, and executive stakeholdersHigh attention to detail and data governanceAbility to influence outcomes without direct authority Preferred, SOFTWARE & TECHNICAL PROFICIENCIESProcore (advanced administration)Microsoft Power BIMicrosoft Excel (advanced)Microsoft Office SuiteProject management and workflow platformsEnterprise reporting systemsDocument management platformsAI-assisted productivity and reporting toolsDatabase and integration tools PreferredLICENSE AND CERTIFICATIONSProcore Certified Administrator PreferredPower BI Certification PreferredPMP, CCM, or equivalent PreferredWe're all in for your career.