Administrator - Planning, Design & Construction - Contracts

70 HonorHealth Support Services; United States; On-site; USD 110,000 - 140,000; Full time

Job summary

HonorHealth seeks an Administrator for Planning, Design & Construction - Contracts to lead contract governance, drafting, and compliance across healthcare capital programs. You will manage intake, templates, and AI-assisted drafting while coordinating with Legal, Project Development & Construction, and Project Controls.

In this role, you’ll enable efficient procurement, track deadlines, and ensure agreements meet healthcare regulations and organizational standards.

Qualifications

• 5 years of experience supporting construction or professional services contracts in capital projects or facilities environments.
• Experience managing contract workflows with legal departments and enterprise legal systems.
• Healthcare industry experience or regulated enterprise environment is preferred.

Responsibilities

• Facilitate structured intake for contracts to determine types, delivery methods, and risk allocation.
• Draft initial agreements and exhibits using approved templates and AI-assisted drafting tools.
• Coordinate internal PDC and Project Controls review prior to legal submission.
• Manage end-to-end contract review workflows with HonorHealth Legal via K Care.
• Track legal comments, revisions, and approvals to ensure contracts are ready for execution.
• Develop, maintain, and govern standardized templates and drafted notices related to contract administration.

Skills

Contract governance

Drafting & templates

AI-assisted drafting

Education

Construction Management, Engineering, Architecture, Business, Legal Studies, or related field

Tools

AI drafting tools

Job description

Primary City/State: HonorHealth - 8125 N Hayden Rd Scottsdale, AZ 85258 Category: Facilities and Maintenance Shift: Day Department: Construction Administrator - Planning, Design & Construction - Contracts

Great care starts with great people. (Like you.) At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities

JOB SUMMARY The Administrator - Planning, Design & Construction, Contracts provides centralized contract governance, administration, and advisory support for healthcare capital design and construction programs. This role facilitates contract intake, recommends appropriate agreement structures, drafts and administers contracts and amendments, manages legal review workflows, and maintains complete contract performance records across the capital portfolio. The position uses automation and artificial intelligence (AI) tools to improve consistency, efficiency, risk visibility, and compliance while maintaining human review and accountability. The Administrator - PDC Contracts serves as the primary interface between Project Development & Construction (PDC), Project Controls, and HonorHealth Legal through the K Care application.

ESSENTIAL FUNCTIONS

• Contract Intake, Strategy & Drafting:
  • Facilitate a structured intake process for capital projects to determine appropriate contract types, delivery methods, and risk allocation based on project scope, complexity, and organizational standards.
  • Recommend agreement types, including professional services, construction, CM, design-build, task orders, and other applicable delivery vehicles.
  • Draft initial agreements, scopes, and exhibits using approved templates and AI-assisted drafting tools to improve efficiency and consistency.
  • Ensure draft agreements reflect healthcare-specific regulatory, insurance, operational, and risk requirements.
  • Coordinate internal PDC and Project Controls review prior to legal submission.
• Legal Workflow Management & K Care Interface:
  • Manage the end-to-end contract review workflow with HonorHealth Legal using the K Care application.
  • Prepare, submit, track, and route contracts, amendments, and related documents through K Care in accordance with established legal workflows.
  • Serve as the primary liaison between PDC and Legal to support timely review, response coordination, and issue resolution.
  • Track legal comments, required revisions, and approval status to ensure contracts are ready for execution.
  • Maintain transparent status reporting for Project Managers and leadership regarding legal review timelines and dependencies.
• AI Utilization & Process Optimization:
  • Leverage AI-enabled tools to support drafting assistance and clause standardization, identification of missing or inconsistent contract elements, contract register maintenance and deadline tracking, and template and correspondence generation.
  • Ensure all AI-assisted outputs are reviewed, validated, and approved prior to issuance or execution.
  • Continuously evaluate opportunities for automation and AI adoption that enhance contract governance without compromising oversight or compliance.
  • Use AI tools to augment, not replace, professional judgment and accountability.
• Templates, Correspondence & Notices:
  • Develop, maintain, and govern standardized templates and drafted correspondence related to contract administration, including notices, change orders, amendments, requests for clarification, and default, suspension, or termination correspondence.
  • Support Project Managers with contract-driven documentation while maintaining centralized governance and consistency.
• Education & Internal Support:
  • Provide education and guidance to Project Management and Project Controls staff regarding contract structure and intent, required notices and timing, and documentation standards and workflows.
  • Support onboarding and training related to contract administration tools, processes, and AI-enabled resources.
• Performs other duties as assigned.

EDUCATION

Construction Management, Engineering, Architecture, Business, Legal Studies, or related field

REQUIRED EXPERIENCE

• 5 years, of experience supporting construction or professional services contracts in a capital projects or facilities environment
• Required Experience managing contract workflows with legal departments and enterprise legal systems
• Required Experience in healthcare, regulated environments, or large enterprise capital programs

PREFERRED EXPERIENCE

• Preferred Experience leveraging automation or AI enabled tools in contract or project administration
• Preferred

LICENSE AND CERTIFICATIONS

• Paralegal certification or similar certification
• Preferred

ABOUT US

We're all in for your career. Expert care from experts who care. At HonorHealth, you’ll find something special. Our culture is built on warmth and neighborly kindness, but behind every smile is a highly skilled professional with deep expertise and unwavering dedication. We’re delivering a healthcare experience that simply feels better through:

• Nine acute-care hospitals
• Over 200 primary, specialty and urgent care centers
• More than 17,000 team members and 4,000 medical staff

Since 1927, we’ve been focused on doing what matters most — caring for people and communities across the greater Phoenix area. From humble beginnings to one of Arizona’s largest nonprofit healthcare systems, we’re just as driven as we were a century ago. Come join us and go all in for your career.