Administrator - People (Maternity Cover)

South Devon College; United States; Remote; USD 42,000 - 58,000; Full time

Job summary

South Devon College is seeking a Senior Administrator - People on a fixed term maternity cover basis. The role will act as a first point of contact for the People Team, applicants and external customers, resolving enquiries and escalating complex matters as needed.

You will manage end-to-end recruitment, coordinate advertising, prepare offers, contracts and onboarding documentation, and maintain accurate employee records across HR systems and databases.

Responsibilities

• Manage end-to-end recruitment and selection for vacancies.
• Coordinate advertising, shortlist packs and interview scheduling.
• Serve as first point of contact for the People Team and applicants.
• Prepare offer letters, contracts and onboarding documents.
• Maintain employee records on HR systems and SharePoint.
• Monitor lifecycle activities such as sickness, changes and leavers.
• Support safer recruitment and keep the Central Record up to date.

Job description

We are looking for a Senior Administrator - People to join our busy People team on a fixed term maternity cover basis. Acting as a first point of contact, you will provide a welcoming, responsive and professional service to colleagues, applicants and external customers, resolving enquiries wherever possible and escalating more complex matters appropriately.

About the role:

You will be responsible for:

• Managing the end-to-end recruitment and selection process, providing guidance to managers, coordinating advertising, preparing shortlisting packs and arranging interviews.
• Acting as a first point of contact for the People Team, delivering excellent customer service and responding to enquiries from staff, applicants and external stakeholders.
• Preparing offer letters, contracts and employment documentation, ensuring all pre-employment checks and onboarding processes are completed efficiently.
• Creating and maintain employee records on the HR system, SharePoint and other People Team databases, ensuring data is accurate and up to date.
• Monitor and process employee lifecycle activities, including sickness absence, contractual changes, probation confirmations, family leave arrangements and leavers.
• Maintaining the Single Central Record, monitor outstanding documentation and support the College's safer recruitment processes.