Administrator - Inside Sales

Paycom; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Job summary

Almo ProAV in Philadelphia, PA is seeking an Inside Sales Administrator for a full-time role to support customers and the sales team in the Pro AV channel.

You will manage order entry, provide product and order information, and coordinate with internal teams to ensure a smooth sales process for integrators, resellers, and outside reps. This position is on-site in Philadelphia and requires strong communication and multitasking skills.

Qualifications

• Associate's degree or equivalent required.
• 1–2 years of related experience in B2B sales support.
• Proficient in Microsoft Office Suite.
• Strong verbal communication and problem-solving skills.
• Service orientation and ability to support sales teams.

Responsibilities

• Enter and manage orders in AS 400.
• Verify order margins and inventory availability.
• Provide order confirmations and shipping updates using approved templates.
• Coordinate with warehouses and vendors on order changes and drop-ship requests.
• Submit part builds and upload purchase orders into F20.
• Confirm payment terms and process credit card forms as needed.
• Partner with credit team on time-sensitive returns and credits.
• Provide tracking information, ETAs, and resolve shipping issues.
• Submit freight quote requests through UPS or Operations.
• Act as primary contact for outside sales reps and customers.
• Respond to inquiries related to quotes, order status, and Salesforce updates.
• Develop strong relationships with sales partners and customers.
• Maintain knowledge of the Pro AV industry and customer projects.

Skills

Verbal communication

Customer service

Time management

Problem solving

Education

Associate's Degree or equivalent

Tools

Microsoft Office

Salesforce

Job description

Job DetailsJob Location: Philadelphia, PA - Philadelphia, PA 19154Position Type: Full TimeJob Category: Pro AV Channel Sales and SupportPosition Summary:

The Inside Sales Administrator plays a key role in supporting Almo ProAV’s customers and sales team within the Pro AV channel. This role ensures a smooth sales process by managing order entry, providing timely product and order information, coordinating with internal teams, and delivering excellent service to integrators, resellers, and outside sales representatives.

What you will do in this role:

Order Processing and Follow Up

• Enter and manage orders in AS 400
• Verify order margins and confirm inventory availability
• Provide order confirmations and shipping updates using approved templates
• Coordinate with warehouses and vendors on order changes, cancellations, and drop-ship requests
• Submit part builds and upload purchase orders into F20
• Confirm payment terms and process credit card forms as needed

Returns and Credit Requests

• Partner with the credit team on time-sensitive orders
• Review MN 19 screen and update F8 notes to ensure accurate records
• Provide tracking information, ETAs, and resolve shipping issues with logistics

Freight Quotes

• Submit freight quote requests through UPS website or Operations department (may involve domestic or international parcel or freight quote requests)

Sales Support & Customer Service

• Act as the primary point of contact for outside sales reps and customers
• Respond to inquiries related to quotes, order status, bid registrations, and Salesforce updates
• Develop strong, trusted relationships with sales partners and customers
• Maintain a working knowledge of the Pro AV industry and customer projects to support the sales process

QualificationsWhat we look for in a candidate:

• Associate's Degree or equivalent from a two-year college or technical school
• 1-2 years of related experience - B2B sales support
• Proficient in Microsoft Office Suite
• Problem solving ability and the ability to 'think on your feet'
• Strong verbal communication skills
• Service orientation and a mindset to support sales team and drive long term, trusting relationships
• Ability to manage multiple priorities simultaneously

Almo is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.