Administrative Travel Specialist

People, Technology & Processes, LLC; Virginia Beach (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

People, Technology & Processes, LLC seeks an Administrative Travel Specialist to manage DoD travel processing and DTS activities. The role requires coordinating travel for CONUS and OCUNUS operations, ensuring voucher accuracy, and supporting GTCC functions.

The incumbent will handle routine DTS inputs, verify receipts, and train staff in a high-turnover environment while maintaining compliance with Joint Travel Regulations (JTR).

Qualifications

• Minimum of 4 years of DoD travel processing experience within the past 10 years.
• Minimum of 4 years of experience with Microsoft Windows and Microsoft Office applications (Excel, Word, PowerPoint) within the past 10 years.
• Valid state driver’s license.
• SECRET Security Clearance at time of appointment.

Responsibilities

• Review and correct travel documentation and maintain data from the Defense Travel System (DTS).
• Perform administrative services and assist with DTS daily deployment reporting input and verification status updates.
• Manage Temporary Assigned Duty (TAD) travel requests and no-cost orders for command personnel.
• Process data from DTS reports and ensure accuracy.
• Assist with travel payments, voucher preparation and administrative maintenance of DTS.
• Analyze and audit travel reimbursement vouchers for completeness and accuracy.
• Screen and verify receipts for vouchers in DTS.
• Coordinate with the Consolidated Travel Office (CTO) for travel arrangements within CONUS and outside CONUS.
• Assist in processing voucher submissions in DTS for military and DoD civilians; ensure correctness per JTR.
• Provide DTS guidance to military personnel for deployments and exercises; train travel personnel in a high-turnover environment.
• Serve as a Non DTS Entry Agent (NDEA).
• Support GTCC functions as an alternate Agency Program Coordinator (APC).
• Review and route cross-org requests for approval.
• Assist APCs with GTCC duties.

Skills

DoD travel processing

Microsoft Windows

Microsoft Office (Excel/Word/PowerPt)

Job description

Description

Title: Administrative Travel Specialist

Clearance Type: Secret

Responsibilities (including But Not Limited To)

• Review and correct travel documentation and maintain data from the Defense Travel System (DTS).
• Perform administrative services and assist with Defense Travel System daily deployment reporting input and verification status updates./
• Responsible for all Temporary Assigned Duty (TAD) travel requests and “no costs orders” for command personnel./
• Process data from DTS reports./
• Responsible for assisting with military and civilian travel payments, voucher preparation and administrative maintenance of DTS./
• Analyze and audit travel reimbursement vouchers for completeness, and accuracy./
• Screen and verify all receipts for vouchers in DTS./
• Serve as a liaison with the Consolidated Travel Office (CTO) for arrangement of travel to localities internal and external to continue-Continental United States (CONUS) and Outside Continental United States (OCONUS) operations./
• Assist in processing the submissions of travel vouchers via DTS by military and DoD civilian personnel after receiving travel claims. Ensure vouchers are correct and comply with Joint Travel Regulations (JTR). Contacts travelers regrading receipt or erroneous documentation required for payment processing./
• Provide technical travel and DTS guidance to military personnel for deployments and special exercises. Responsible for training travel personnel in a high turnover environment./
• Serve as a Non DTS Entry Agent (NDEA)./
• Serve as an alternate Agency Program Coordinator (APC) supporting all functions associated with the Government Travel Charge Card (GTCC)./
• Review and route cross-org requests for approval./
• Assist the Agency Program Coordinators (APCs), with the Government Travel Charge Card (GTCC) functions./

Qualifications

• Possess a minimum of (4) four years of DoD travel processing experience within the past (10) ten years./
• Possess a minimum of (4) years of experience with Microsoft Windows and Microsoft Office applications such as Excel, Word, PowerPoint and other related programs within the past (10) years./
• Possess a valid state driver’s license./
• Possess a SECRET Security Clearance at time of appointment./