Administrative Travel Specialist

People Technology And Processes; Virginia Beach (VA); On-site; USD 60,000 - 85,000; Full time

Job summary

People Technology And Processes in Virginia Beach seeks an Administrative Travel Specialist to manage Defense Travel System documentation, verify deployments, and support travel payments. The role demands DoD travel processing experience and a SECRET clearance, with strong MS Office skills.

On-site duties include auditing vouchers and coordinating with travel offices for CONUS/OCONUS assignments. The successful candidate will ensure accurate DTS data, assist with voucher submissions, and train

Qualifications

• DoD travel processing experience required.
• Proficient with Windows and MS Office suite.
• Valid state driver’s license.
• SECRET security clearance at time of appointment.

Responsibilities

• Review and correct travel documentation and maintain data from the Defense Travel System (DTS).
• Provide administrative services and input daily deployment reporting in DTS and verify status.
• Manage Temporary Assigned Duty (TAD) travel requests and no-cost orders for command personnel.
• Process data from DTS reports.
• Assist with travel payments, voucher preparation and DTS maintenance.
• Audit travel reimbursement vouchers for completeness and accuracy.
• Screen and verify receipts for vouchers in DTS.
• Coordinate with the Consolidated Travel Office for CONUS/OCONUS travel.
• Assist submissions of travel vouchers via DTS for military and DoD civilian personnel; ensure accuracy.
• Provide DTS guidance for deployments and training; train travel personnel.
• Serve as a Non DTS Entry Agent (NDEA).
• Assist Agency Program Coordinators with GTCC functions.
• Review and route cross-org requests for approval.
• Assist APCs with GTCC functions.

Skills

DoD travel processing

MS Office proficiency

Driver's license

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Overview

Job Location: Virginia Beach, VA 23459

Title: Administrative Travel Specialist

Clearance Type: Secret

Responsibilities

• Review and correct travel documentation and maintain data from the Defense Travel System (DTS).
• Perform administrative services and assist with Defense Travel System daily deployment reporting input and verification status updates.
• Responsible for all Temporary Assigned Duty (TAD) travel requests and “no costs orders” for command personnel.
• Process data from DTS reports.
• Responsible for assisting with military and civilian travel payments, voucher preparation and administrative maintenance of DTS.
• Analyze and audit travel reimbursement vouchers for completeness, and accuracy.
• Screen and verify all receipts for vouchers in DTS.
• Serve as a liaison with the Consolidated Travel Office (CTO) for arrangement of travel to localities internal and external to continue-Continental United States (CONUS) and Outside Continental United States (OCONUS) operations.
• Assist in processing the submissions of travel vouchers via DTS by military and DoD civilian personnel after receiving travel claims. Ensure vouchers are correct and comply with Joint Travel Regulations (JTR). Contacts travelers regrading receipt or erroneous documentation required for payment processing.
• Provide technical travel and DTS guidance to military personnel for deployments and special exercises. Responsible for training travel personnel in a high turnover environment.
• Serve as a Non DTS Entry Agent (NDEA).
• Serve as an alternate Agency Program Coordinator (APC) supporting all functions associated with the Government Travel Charge Card (GTCC).
• Review and route cross-org requests for approval.
• Assist the Agency Program Coordinators (APCs), with the Government Travel Charge Card (GTCC) functions.

Qualifications

• Possess a minimum of (4) four years of DoD travel processing experience within the past (10) ten years.
• Possess a minimum of (4) years of experience with Microsoft Windows and Microsoft Office applications such as Excel, Word, PowerPoint and other related programs within the past (10) years.
• Possess a valid state driver’s license.
• Possess a SECRET Security Clearance at time of appointment.