Administrative Travel Specialist

People Technology And Processes; Pearl City (HI); On-site; USD 34,000 - 48,000; Full time

Job summary

People Technology And Processes is seeking an Administrative Travel Specialist to manage Defense Travel System processing and related travel documentation at Pearl Harbor, HI. The role requires handling TAD travel, vouchers, and payments, with strict adherence to JTR.

Responsibilities include data validation in DTS, reconciling vouchers, and coordinating with CTO for CONUS/OCONUS travel. A SECRET clearance is required, and familiarity with GTCC is beneficial.

Qualifications

• 4+ years of DoD travel processing experience within the past 10 years.
• 4+ years of experience with Microsoft Windows and Microsoft Office applications within the past 10 years.
• SECRET Security Clearance at time of appointment.

Responsibilities

• Review and correct travel documentation and maintain data from the Defense Travel System (DTS).
• Perform administrative services and assist with DTS daily deployment reporting input and verification status updates.
• Responsible for all Temporary Assigned Duty (TAD) travel requests and “no costs orders” for command personnel.
• Process data from DTS reports.
• Assist with military and civilian travel payments, voucher preparation and DTS maintenance.
• Analyze and audit travel reimbursement vouchers for completeness and accuracy.
• Screen and verify receipts for vouchers in DTS.
• Serve as liaison with the Consolidated Travel Office (CTO) for travel arrangements CONUS/OCONUS.
• Assist in processing travel voucher submissions in DTS by military and DoD civilian personnel; ensure vouchers are correct and compliant with JTR.
• Provide DTS guidance to military personnel for deployments and exercises; train travel personnel in high turnover environments.
• Serve as a Non DTS Entry Agent (NDEA).
• Serve as an alternate Agency Program Coordinator (APC) supporting GTCC functions.
• Review and route cross-org requests for approval.
• Assist APCs with GTCC functions.

Skills

DoD travel processing

Microsoft Office

Attention to detail

Tools

DTS (Defense Travel System)

GTCC

Job description

Job Location: Pearl Harbor, HI 96860
Salary Range: $25.00 - $35.00 Hourly
Title: Administrative Travel Specialist
Clearance Type: Secret

Responsibilities

• Review and correct travel documentation and maintain data from the Defense Travel System (DTS).
• Perform administrative services and assist with Defense Travel System daily deployment reporting input and verification status updates.
• Responsible for all Temporary Assigned Duty (TAD) travel requests and “no costs orders” for command personnel.
• Process data from DTS reports.
• Responsible for assisting with military and civilian travel payments, voucher preparation and administrative maintenance of DTS.
• Analyze and audit travel reimbursement vouchers for completeness, and accuracy.
• Screen and verify all receipts for vouchers in DTS.
• Serve as a liaison with the Consolidated Travel Office (CTO) for arrangement of travel to localities internal and external to continue-Continental United States (CONUS) and Outside Continental United States (OCONUS) operations.
• Assist in processing the submissions of travel vouchers via DTS by military and DoD civilian personnel after receiving travel claims. Ensure vouchers are correct and comply with Joint Travel Regulations (JTR). Contacts travelers regrading receipt or erroneous documentation required for payment processing.
• Provide technical travel and DTS guidance to military personnel for deployments and special exercises. Responsible for training travel personnel in a high turnover environment.
• Serve as a Non DTS Entry Agent (NDEA).
• Serve as an alternate Agency Program Coordinator (APC) supporting all functions associated with the Government Travel Charge Card (GTCC).
• Review and route cross-org requests for approval.
• Assist the Agency Program Coordinators (APCs), with the Government Travel Charge Card (GTCC) functions.

Qualifications

• Possess a minimum of (4) four years of DoD travel processing experience within the past (10) ten years.
• Possess a minimum of (4) years of experience with Microsoft Windows and Microsoft Office applications such as Excel, Word, PowerPoint and other related programs within the past (10) years.
• Possess a valid state driver’s license.
• Possess a SECRET Security Clearance at time of appointment.