Administrative & Travel Coordinator III

First Hawaiian Bank; Honolulu (HI); On-site; USD 45,000 - 61,000; Full time

Job summary

First Hawaiian Bank in Honolulu is seeking an Administrative Assistant III to support the Controller's Division with administrative and technical duties, including invoicing, meeting coordination, and audit logistics. The role also manages the travel program, serves as the primary contact for travel vendors, and helps ensure compliance and timely reporting.

Candidates should have strong organization, communication, and detail orientation.

Qualifications

• Associate's degree in a business-related field or a minimum of 2 years of administrative/office experience.
• Bachelor's degree in business administration or equivalent work experience is preferred.
• 2 years of experience in an administrative/office environment is required.

Responsibilities

• Responsible for administrative tasks to support the Controller's division.
• Receives and processes invoices for payment.
• Coordinates meetings.
• Assists with logistics related to quarterly/annual audits and examinations.
• Complete and process necessary reports & documents related to division personnel (new hires, transfers, terminations).
• Assist all divisional departments with miscellaneous administrative tasks.
• Assist in preparing reports to satisfy compliance requirements related to the division (IT/Network validations, disaster recovery, evacuation plans).
• Assists departments and administrative assistants in booking bank-related travel.
• Reviews and maintains the Bank's travel policy and guidelines.

Education

Associate's degree in a business-related field

Bachelor's degree in business administration or equivalent work experience

Tools

Microsoft Office

Job description

First Hawaiian Bank in Honolulu is seeking an Administrative Assistant III to support the Controller's Division with administrative and technical duties, including invoicing, meeting coordination, and audit logistics. The role also manages the travel program, serves as the primary contact for travel vendors, and helps ensure compliance and timely reporting.

Candidates should have strong organization, communication, and detail orientation.