Administrative Technician - Court Administration

Cumberland County, PA; Carlisle (Cumberland County); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Pension plan

457b deferred compensation

Educational assistance

Employee Assistance Program

Flexible Spending Account

Paid time off

Holidays

Life Insurance

Job summary

Cumberland County is seeking a dedicated administrative professional to perform varied secretarial and clerical tasks, ensuring efficient operation of the department. You will liaise with county, state, and federal agencies and assist with court-related coordination and scheduling.

The role emphasizes strong organizational skills, accurate transcript handling, and cross-functional collaboration within a public service environment.

Qualifications

• High School graduate or equivalent.
• 3-5 years working experience in office administration.
• Experience in the legal system preferred OR, any equivalent combination of experience and/or training.

Responsibilities

• Process Transcript requests; review and monitor FTR software for requests, verify accuracy of requests, correspond with requestor & transcriber, file completed transcripts with appropriate court office.
• Back up for dependency court hearings for judges and hearing officers, along with scheduling court hearings and keeping updated calendar for judges and hearing officers.
• Common Pleas Court Management System- Schedule court proceedings; generate hearing notices and other court forms; attend court as necessary.
• Greet the general public, jurors, internal and external departments, and assist with procedural questions and inquiries.
• Answer multiline phones, monitor office email inbox and court calendar inbox.
• Coordination of special events (i.e.: Naturalization Court and Swearing in Ceremonies)
• Contacting vendors for office equipment servicing and supplies for court department.
• Submitting SROs to IMTO/Maintenance for court department.
• Other duties as assigned.
• Staff is cross trained, and reallocation of duties occur periodically based on changing needs and caseload.

Skills

Liaison/coordination

Phone handling

Record keeping

Education

High School diploma or equivalent

Tools

FTR software

Common Pleas Court Management System

Job description

Job Description

To perform varied secretarial and administrative functions in a timely manner and to ensure efficient operation of department. To act as liaison between the assigned department and other County, State or Federal agencies and departments.

Position Information

Starting Salary: $19.06 an hour/$37,167.00 annually based on relevant years of work experience

Position Code: CT3025

5-Factor Grade: 104

Work Hours: This position will work and be paid for 75 hours in a 2 week pay period

Current county employees will follow the county's promotion/demotion policy.

Responsibilities

• Process Transcript requests; review and monitor FTR software for requests, verify accuracy of requests, correspond with requestor & transcriber, file completed transcripts with appropriate court office.
• Back up for dependency court hearings for judges and hearing officers, along with scheduling court hearings and keeping updated calendar for judges and hearing officers.
• Common Pleas Court Management System- Schedule court proceedings; generate hearing notices and other court forms; attend court as necessary.
• Greet the general public, jurors, internal and external departments, and assist with procedural questions and inquiries.
• Answer multiline phones, monitor office email inbox and court calendar inbox.
• Coordination of special events (i.e.: Naturalization Court and Swearing in Ceremonies)
• Contacting vendors for office equipment servicing and supplies for court department.
• Submitting SROs to IMTO/Maintenance for court department.
• Other duties as assigned.
• Staff is cross trained, and reallocation of duties occur periodically based on changing needs and caseload.

Qualifications

QUALIFICATIONS:

Education/Training

High School graduate or equivalent.

Work Experience

3-5 years working experience in office administration.

Experience in the legal system preferred OR, any equivalent combination of experience and/or training.

Company Description

Mission Statement

To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.

We are always looking for talented, self-motivated individuals to join our team.

Technology Support/Issues With Applying

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at [e-mail] or Cumberland County Human Resources at [e-mail].

Email Confirmation

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.

Benefits

Medical Benefits

• Capital Blue Cross Medical Insurance
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance
• United Concordia Dental Insurance

Retirement Benefits

• County Retirement Pension
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt)
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance