Human Resources Assistant - Full Time

Cumberland County, PA; Carlisle (Cumberland County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Retirement pension

Paid time off

Educational assistance

PSLF eligibility

Flexible Spending Account

Life Insurance

Job summary

Cumberland County, PA is seeking an HR Administrative Assistant to provide essential department support and ensure smooth operations. Responsibilities include onboarding new hires, preparing documents, coordinating schedules, and maintaining records.

The role requires a high school diploma, 1–2 years of office experience, and strong MS Office skills. It offers standard county benefits and a full-time schedule.

Qualifications

• High school diploma or equivalent is required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• 1–2 years of professional office experience preferred.

Responsibilities

• Provides administrative and support functions for department operations.
• Assists in onboarding new hires, including communications and pre-employment steps.
• Prepares orientation packets and maintains departmental forms.
• Coordinates schedules and activities for the department.
• Supports employee engagement events and departmental functions.
• Maintains electronic and physical filing systems and records.
• Answers main HR phone line, handles inquiries, and routes calls.
• Manages mail and routine data entry tasks.
• Attends meetings, trainings, and seminars to maintain knowledge.
• Performs other related duties as assigned.

Skills

MS Office Suite

Data entry

Education

High school diploma or equivalent

Job description

Job Description

Department: Human Resources

Sub-Department: N/A

Pay Grade: 104

FLSA Status: Non-Exempt

Employment Status: Full Time

Reports to: Compensation & Recruitment Manager

Supervises: N/A

Position Code: HR3005

Work Schedule: Monday through Friday 8:00am to 4:30pm, this position will work and be paid for 75 hours in a 2-week pay period, ability to go onto a compressed work schedule (working 9 days vs. 10 day) after 6 months of satisfactory job performance

Current County Employees will follow the County Promotion/Demotion Policy.

Job Summary

Performs a variety of administrative and support functions with accuracy, confidentiality, and timeliness the efficient and effective operation of the department.

Essential Job Functions

• Provides a variety of administrative and support functions for the department operations including preparing, authorizing, and issuing documents and forms; provides guidance and information regarding departmental services.
• Assists in the onboarding process for all County new hires, including receiving personnel action forms, initiating contact with candidates, coordinating electronic pre-employment communication and requirements including drug testing and background clearances, issuing conditional offer letters, and related tasks.
• Prepares new hire orientation packets, ensuring all forms are accurately printed, copied, and assembled in advance.
• Coordinates departmental schedules and activities, ensuring effective planning and execution.
• Supports the planning and coordination of employee engagement events and departmental functions.
• Ensures completeness of electronic new employee files ensuring all forms are collected and filled out completely prior to electronically filing them.
• Prepares a variety of documents, reports, correspondence, and forms; assists in the development and maintenance of departmental templates and forms.
• Answers the main Human Resources phone line, handling incoming calls, taking messages, providing general information, and routing calls appropriately; ensures consistent backup coverage for the main line.
• Manages incoming and outgoing mail, including sorting and distribution.
• Performs routine typing and data entry.
• Maintains the department’s filing system, including organizing, updating, and retrieving files as needed.
• Attends meetings, training sessions, and seminars as required to maintain knowledge and skills relevant to the role.
• Performs other related duties as assigned.

Education

Minimum Requirements to Perform the Work:

• High school diploma or equivalent required.
• Proficient in Microsoft Office Suite, with demonstrated working knowledge of Word, Excel, PowerPoint, and Outlook.

Work Experience

• Minimum of 1–2 years of experience in a professional office setting or a related administrative field.

Company Description

Mission Statement: To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.

Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
  • Age 55 with 20 years of credited service
  • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt)
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance