Administrative Technician (Assessor)

Shelby County TN; Memphis (TN); On-site; USD 42,000 - 65,000; Full time

Job summary

Shelby County Assessor's Office in Memphis seeks a skilled clerical professional to perform scheduling, data control, and reporting duties with initiative and independent judgment. The role includes leading a small team and handling policy-level reports.

Applicants should have several years of clerical or data processing experience, possess a high school diploma or GED, and provide proof of education or experience. Background checks apply.

Qualifications

• Three (3) years of clerical, bookkeeping, data processing or statistical work.
• High school diploma or GED.
• Proof of education, training, and/or experience is required.

Responsibilities

• Assigns, directs, and reviews the work assigned to employees with a lower graded classification.
• Maintains filing system, composes and types correspondence, copies, compiles and distributes and files paperwork and records as needed.
• Monitors attendance.
• Prepares weekly status report of workflow.
• Reviews and verifies information on mileage reports with production reports.
• Prepares basic attendance reports and distributes to management for review.
• Enters production reports, permits, hearing results, and reports based on dockets for managers and appraisers.
• Prepares annual reports on incoming permits.
• Collects and maintains information necessary to develop organizational transactions used for decision-making.
• Performs other related duties as required or directed.

Skills

Communication

Independent judgment

Prioritization

Leadership

Education

High School Diploma or GED

30 semester hours

Job description

Position Summary

Works under general direction of high-level County Elected, Managerial, or Administrative Official to perform responsible clerical work involved in scheduling, analyzing, processing, and maintaining policy level statistical and data control reports and records with wide latitude for the exercise of initiative and independent judgment, to act in a lead capacity.

Pay Grade: 43

Salary Commensurate with Experience and Education

Minimum Qualifications

• Three (3) years of experience in appropriate clerical, bookkeeping, data processing or statistical work; and graduation from an accredited high school diploma or possess a GED; OR
• Two (2) years of experience in appropriate clerical, bookkeeping, data processing, or statistical work; and one (1) year of college study (30 semester hours or 36 quarter hours).
• Work experience in a governmental property assessment environment preferred.
• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Assigns, directs, and reviews the work assigned to employees with a lower graded classification.
• Maintains filing system, composes and types correspondence, copies, compiles and distributes and files paperwork and records as needed.
• Monitors attendance.
• Prepares weekly status report of workflow.
• Reviews and verifies information on mileage reports with production reports.
• Prepares basic attendance reports and distributes to management for review.
• Enters production reports, permits, hearing results, and reports based on dockets for managers and appraisers.
• Prepares annual reports on incoming permits.
• Collects and maintains information necessary to develop organizational transactions used for decision-making.
• Performs other related duties as required or directed.

KSAs

• General Knowledge of the Shelby County Assessor's Operation and knowledge of modern office practices, to include a familiarity with computer equipment and application.
• Ability to communicate with the public and co-workers in a courteous and professional manner and to maintain harmony in the work setting.
• Ability to resolve work problems.
• Ability to shift and prioritize assigned task to accomplish the overall mission of the Assessor's Office.
• Ability to plan, organize, and maintain an even flow of work.
• Ability to exercise independent judgment and decision-making when interpreting instructions and procedures.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff's Office, Division of Corrections or the Fire Department.