Principal Court Clerk (Probate Court Clerk)

Shelby County Government; Memphis (TN); On-site; USD 42,000 - 59,000; Full time

Job summary

Shelby County Government is seeking a Probate Court Clerk with responsibilities in courtroom support for Mental Health proceedings and passport acceptance. The role includes recording dispositions, maintaining case files, and preparing dockets for hearings.

The incumbent will examine documents for procedural compliance, enter court information electronically, and administer oaths. Background checks apply per county policy.

Qualifications

• Knowledge of courtroom procedures and court documents.
• Ability to maintain and organize legal files and records.
• Ability to work with court officials and the public.
• Strong math and data entry accuracy and reliability.

Responsibilities

• Provides courtroom support for Probate Court Mental Health proceedings in all court divisions.
• Record case dispositions, court orders, and arrangements for payments of court fees.
• Prepares a docket or calendar of cases to be called for Probate Court Mental Health proceedings.
• Prepares routes and maintains files of court case folders and posts.
• Serves as a primary agent for passport acceptance agency.
• Examines legal documents submitted to the court for adherence to procedures.
• Enters decisions, continuances, and various court information electronically; edits as required.
• Administers oaths to witnesses, attorneys, and litigants.
• Reviews work of deputy court clerks in the absence of a supervisor.

Skills

Courtroom procedures

Legal documents

File management

Interpersonal communication

Math computations

Education

High school diploma or GED

Job description

Description

Responsible for the Probate Court Clerk’s courtroom activities, mental health case activities and serves as primary agent for passport acceptance agency.

Pay Grade: 44

Salary Commensurate with Experience and Education

Minimum Qualifications

• Four (4) years of experience performing appropriate clerical, bookkeeping, data processing or statistical duties; AND
• High school diploma or possess GED.
• PROOF OF EDUCATION, TRAINING AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Provides courtroom support for Probate Court Mental Health proceedings in all court divisions.
• Record case dispositions, court orders, and arrangements for payments of court fees.
• Prepares a docket or calendar of cases to be called for Probate Court Mental Health proceedings.
• Prepares routes and maintains files of court case folders and posts.
• Serves as a primary agent for passport acceptance agency.
• Examine legal documents submitted to the court for adherence to court or law procedures.
• Prepares court cases folders and posts, files, and routes documents.
• Explain procedures or forms to the requested parties.
• Secures information for judges, contacts witnesses, attorneys, and litigants to obtain information for court and instruct parties when to appear in court.
• Provides information for various state and County offices as required.
• Administers oaths to witnesses, attorneys, and litigants.
• Record minutes of court proceedings and prepare the same.
• Enters decisions, continuances, and various court information electronically; edits and deletes same as required.
• Reviews work of deputy court clerks in the absence of a supervisor.
• Performs other related duties as required or directed.

KSA's

• Knowledge of courtroom procedures.
• Knowledge of various legal documents issued by the court.
• Ability to establish and maintain a system of files.
• Ability to work with court officials.
• Ability to organize and communicate.
• Ability to write legibly on legal documents and court files.
• Ability to perform accurate math computations.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.