Administrative Technician

Westinghouse; Florida; On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Health benefits

401(k) savings plan

Paid vacations

Job summary

WECTEC Staffing Services, on behalf of Westinghouse, seeks an Administrative Technician in Palm Beach Gardens, FL. This 6-month contract role supports the corporate learning center, coordinating logistics for instructor-led training and handling LMS administration and related tasks.

Responsibilities include scheduling, room reservations, supplier coordination, and maintaining training records. The position offers exposure to enterprise training programs and vendor interactions within a

Qualifications

• High school diploma or GED required.
• 5+ years of relevant administrative, operations, training coordination, or related experience.
• Experience coordinating instructor-led training, meetings, events, or similar activities.

Responsibilities

• Coordinate end-to-end logistics for instructor-led training classes and learning events.
• Partner with facilitators to establish class schedules and coordinate training requirements.
• Reserve classrooms and manage classroom schedules for University and Quality training.
• Coordinate classroom setup, including submitting facilities tickets and ensuring rooms are prepared for training.
• Perform LMS administration for classroom training, including scheduling classes, managing rosters, recording training completions, processing chargebacks, and resolving LMS account issues.
• Order and maintain classroom, training, and office supplies.
• Coordinate with other departments and external vendors to resolve scheduling, logistical, facilities, and administrative issues.
• Audit and process invoices in accordance with established accounts payable procedures.
• Maintain accurate training, scheduling, and administrative records.
• Support special projects and learning projects.

Skills

Administrative experience

Training coordination

Logistics coordination

Education

High school diploma or GED

Tools

LMS administration

SAP SuccessFactors

Invoice processing

Job description

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At WECTEC Staffing Services, a wholly-owned subsidiary of Westinghouse Electric Company LLC, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.

About the role:

Location: Palm Beach Gardens, FL 33410

We are looking for an Administrative Technician on behalf of our client. This is a 6-month contract assignment. (W-2)

You will support the corporate learning center and coordinates and administers the daily logistics associated with instructor-led training and other learning activities. The Administrative Technician partners with facilitators, employees, internal departments, and vendors to help facilitators, employees, internal departments, and vendors ensure they schedule, prepare, deliver, and record training programs.

Key Responsibilities:

• Coordinate end-to-end logistics for instructor-led training classes and learning events.
• Partner with facilitators to establish class schedules and coordinate training requirements.
• Reserve classrooms and manage classroom schedules for their University and Quality training.
• Coordinate classroom setup, including submitting facilities tickets and ensuring rooms are prepared for training.
• Perform Learning Management System (LMS) administration for classroom training, including scheduling classes, managing rosters, recording training completions, processing chargebacks, and resolving employee LMS account issues.
• Order and maintain classroom, training, and office supplies.
• Coordinate with other departments and external vendors to resolve scheduling, logistical, facilities, and administrative issues.
• Audit and process invoices in accordance with established accounts payable procedures.
• Maintain accurate training, scheduling, and administrative records.
• Support special projects and learning projects.

Qualifications:

• High school diploma or General Education Development
• Five or more years of relevant administrative, operations, training coordination, or related experience

Helpful Qualifications

• Experience coordinating instructor-led training, meetings, events, or similar activities
• Experience administering a Learning Management System (LMS) or SAP SuccessFactors
• Experience managing shared mailboxes, calendars, room reservations, and scheduling
• Experience processing invoices, purchase orders, or chargebacks.

Our Safety Pledge to You:

If you are as committed to your success as we are committed to your safety, then this is the position for you! For us, our guiding principle has always been and will continue to be the safety of our people. It's that simple!

Why WECTEC Staffing Services?

WECTEC Staffing Services delivers customer-focused solutions, offering everything from high-volume, cost-effective staffing to specialized niche roles, while maintaining best-in-class service. Our employees bring expertise across technical and corporate functions, supporting international contracts in over five countries. We invite you to explore opportunities within our distinguished global talent network.

WECTEC Staffing Services offers competitive pay to all of our employees. Additionally, most positions qualify for benefits including the following:

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions

We are committed to transparency and equity in all our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $21.00/hr. to $26.00/hr.

WECTEC Staffing Services continues to successfully place professional and technical resources into key roles globally. You can learn more by visiting www.wectecstaffing.com.

Equal Opportunity Employer including Veterans and Individuals with Disabilities