Administrative Technical Assistant

Central New Mexico Community College; Albuquerque, Northern (NM, KY); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Health, Dental and Vision Insurance

Life Insurance

Long-Term Disability

Flexible Spending Accounts (FSA)

Dependent Care Reimbursement

Employee Assistance Program

Retirement Plans and Savings

Generous Paid Time Off

Paid Holidays

Educational Benefits

Job summary

Central New Mexico Community College seeks an Administrative Technical Assistant to provide administrative and technical support to a team. Responsibilities include organizing files, preparing documents, scheduling meetings, handling correspondence, and managing databases.

The role acts as primary contact for staff and visitors, ensuring smooth operations and effective communication within the department. The position also supports recruitment, budget data entry, purchasing, and time sheet

Qualifications

• High School Diploma or GED and three (3) years of directly related experience.

Responsibilities

• Provide general information, screen and transfer inbound calls, prepare responses to routine inquiries, handle mail and filing, maintain department filing systems.
• Coordinate employment recruiting efforts: post jobs from templates, schedule and participate in interviews, update database with notes, conduct reference checks.
• Coordinate, implement, and maintain office policies, processes, and procedures.
• Maintain departmental databases and generate reports from the record-keeping system.

Skills

Communication skills

Bilingual

Education

High School Diploma or GED

Job description

Compensation: $16.20 - $20.24 Compensation Type: Hourly Employment Type: Regular Grade: NE03 Position Summary The Administrative Technical Assistant provides support to a team or department by performing various administrative and technical tasks. This position assists with organizing and maintaining files, preparing documents and reports, scheduling meetings and appointments, handling correspondence, and managing databases and records. The Administrative Support Specialist serves as the primary point of contact for staff and visitors, both in person and on the telephone. The Specialist offers general information and assistance, ensuring smooth communication and efficient operations within the department.

Duties & Responsibilities

• Provides administrative support and assistance, which includes providing general information or direction, answering, screening, and transferring inbound phone calls; preparing written responses to routine enquires; opening, sorting, and distributing incoming mail; maintaining filing system for the department.


• May coordinate employment recruiting efforts, which includes creating job postings from approved template; scheduling and participating in interviewing and screening; updating database with interview notes, conducting reference checks.


• Coordinates, implements, and maintains office policies, processes, and procedures.


• Assists in maintaining departmental databases; generates reports from the record-keeping system for assigned area.


• May assist in budget data entry.


• Maintains purchase orders for the department, tracks and orders department office supplies.


• May be required to contact vendors, obtain prices, track and process invoices for payment.


• Schedules and coordinates appointments, meetings, meeting rooms, and classrooms; coordinates issuance of department equipment and/or information.


• Functions in capacity to issue, collect, ensure accuracy, obtain approval, and submit employee time sheets and leave documents.


• Provides work direction and guidance; verifies and approves time sheets for work-study employees.


• Performs other duties as assigned; will assume duties and responsibilities of other support personnel in their absence.

Minimum Qualifications

• High School Diploma or GED and three (3) years of directly related experience

Best consideration date: 9/4/2026

Preferences Bilingual

As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation.

Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

As the institution with the largest undergraduate student body in New Mexico, Central New Mexico Community College (CNM) provides affordable education to over 30,000 students and offers rewarding career opportunities to over 2,000 faculty and staff. Despite our large size, we still think of ourselves as the \"CNM Family.\" Our diverse community of leadership, faculty, and staff work cohesively and collaboratively to make a positive difference in our students' lives, while always exploring ways to improve the institution. CNM staff is our most important resource for achieving our vision of Changing Lives, Building Community. For employees, this vision translates to a comprehensive benefits package that helps them thrive in the workplace and at home. Review our summary of benefits

Benefits

• Health, Dental and Vision Insurance


• Life Insurance


• Long-Term Disability


• Flexible Spending Accounts (FSA)


• Dependent Care Reimbursement


• Employee Assistance Program


• Retirement Plans and Savings


• Generous Paid Time Off


• Paid Holidays


• Educational Benefits

We support our staff and their families to continue their education, whether at CNM or other educational institutions, through our CNM tuition waivers and tuition reimbursement benefits.

Our future success depends on internally developing our employees' leadership and professional skills. CNM is committed to providing quality professional development opportunities on an ongoing basis

Qualities that bring forth capable, confident, and productive citizens who want to make a change for the better.