Academic Technical Assistant

CNM Central New Mexico Community College; Albuquerque (NM); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Health, Dental, Vision Insurance

Retirement Plans and Savings

Generous Paid Time Off

Educational Benefits

Job summary

CNM Central New Mexico Community College seeks an Academic Administrative Assistant to support faculty, administrators and students within their academic school. The role includes specialized tasks in payroll and compensation, budget and purchasing, travel coordination, and scheduling to sustain a productive learning environment.

The position requires a high school diploma or an Associate degree with related experience, and emphasizes proficiency with Microsoft Office and Workday for accurate

Qualifications

• High school diploma or equivalent with up to two years of related experience or an Associate degree.
• Experience providing administrative support in a professional setting is preferred.
• Proficiency with Microsoft Office applications and common office technology is expected.

Responsibilities

• Payroll and compensation coordination in Workday and handling related forms.
• Budget planning and purchasing coordination; manage department purchases and invoices.
• Travel coordination and approval processes for faculty and staff, including registrations.

Skills

Microsoft Office

Budget tracking

Education

High school diploma or equivalent

Associates degree

Tools

Workday

Job description

Compensation: $16.20-$20.24 Compensation Type: Hourly Employment Type: Regular Grade: NE03

Position Summary

The Academic Administrative Assistant provides administrative support for faculty, administrators and students within their academic school, promoting a supportive learning environment. Depending upon departmental needs, Academic Technical Assistants fulfill specialized support roles as part of a team. The specialized support role of an Academic Technical Assistant can include budget management and purchasing, travel coordination, payroll and compensation, faculty leave management, academic course scheduling, etc.

Duties & Responsibilities

• Payroll and Compensation Coordinator: Enter faculty course loads and compensation data into Workday, ensuring accuracy and generating Period Activity Pay (PAP). Coordinates faculty teaching intent forms and communication with human resources Processes department-approved course releases and project compensations, including collecting official agreements and tracking project outcomes. Monitors and audits faculty leave requests, verifies course schedules and office hours against leave requests before submission to supervisors. Tracks professional development hours for part-time faculty and processes One-Time Payments for substitute assignments and supplemental pay. Tracks and records class cancellations.
• Budget and Purchasing Coordinator: Coordinates accounting activities and prepares internal reports, Participates in budget planning Establish purchase orders Monitors department purchases, costs, and invoices. Maintains inventory processes and procedures for the school.
• Travel Coordinator: Obtain travel information from faculty and staff and prepare spend authorization in Workday Work with approved travel agents to book airfare and lodging for traveler Obtain necessary approvals for hotel rates above approved amount, rental car use, etc. Complete conference registration for traveler Ensure travelers understand rules and regulations of travel and receipt reimbursement College receipts and enter spend authorization in Workday for reimbursement after travel.
• Communications Coordinator: Manage reception desk Collect and record FT/PT office assignments Maintain office equipment - copiers, telephones, printers, etc. General communications to faculty and students General duties and tasks - computer and key dispersant Inventory and supplies recordkeeping
• Academic Course Scheduling Coordinator: Supports the development of academic course schedules Coordinates approval of course schedules with faculty Processes necessary changes to the course schedule Assists with scheduling rooms for non-course needs Performs other related administrative duties as assigned by department leadership, which could include backup coverage of reception desk.

Minimum Qualifications

• High school diploma or equivalent AND Up to two (2) years of related experience OR Associates degree

Preferences

• Experience providing administrative or office support in a professional setting
• Experience with purchasing, budget tracking or other financial administrative tasks
• Proficiency with Microsoft Office applications and common office technology
• Customer service experience

Best Consideration Date: 8/30/2026

EEO STATEMENT

As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

As the institution with the largest undergraduate student body in New Mexico, Central New Mexico Community College (CNM) provides affordable education to over 30,000 students and offers rewarding career opportunities to over 2,000 faculty and staff.

Despite our large size, we still think of ourselves as the "CNM Family." Our diverse community of leadership, faculty, and staff work cohesively and collaboratively to make a positive difference in our students' lives, while always exploring ways to improve the institution.

CNM staff is our most important resource for achieving our vision of Changing Lives, Building Community. For employees, this vision translates to a comprehensive benefits package that helps them thrive in the workplace and at home.

Benefits

Review our summary of benefits CNM offers a wide range of competitive benefit plans to meet the needs of its employees and families, including:

• Health, Dental and Vision Insurance
• Life Insurance
• Long-Term Disability
• Flexible Spending Accounts (FSA)
• Dependent Care Reimbursement
• Employee Assistance Program
• Retirement Plans and Savings
• Generous Paid Time Off
• Paid Holidays
• Educational Benefits
• Professional Development

We support our staff and their families to continue their education, whether at CNM or other educational institutions, through our CNM tuition waivers and tuition reimbursement benefits. Professional Development Our future success depends on internally developing our employees' leadership and professional skills. CNM is committed to providing quality professional development opportunities on an ongoing basis

Regardless of your role, whether you're faculty, administration, or support staff, you'll play a pivotal role in instilling students with integrity, leadership, and compassion. Qualities that bring forth capable, confident, and productive citizens who want to make a change for the better.