Administrative Team Assistant

Vangst Talent Network; New York (NY); On-site; USD 50,000 - 75,000; Full time

Job summary

A leading international medical cannabis company is looking for an experienced Administrative Support professional in New York. The role involves high-volume scheduling, preparing event materials, and aiding various departments during rapid growth. Candidates should possess excellent communication and organizational skills, emotional intelligence, and be proficient in Google Apps. A proactive, self-motivated attitude is essential for success. Background check and references required.

Qualifications

• Experience as support staff to executives in a fast-paced environment.
• Ability to prioritize and meet deadlines with urgency.
• Experience with expense management systems is a bonus.

Responsibilities

• Handle high volume scheduling of travel and personal calendars.
• Prepare agendas and travel itineraries for events.
• Serve as liaison with key vendors and suppliers.
• Assist various departments with projects.

Skills

Excellent communication skills

Ability to adapt to changing job requirements

Emotional intelligence

Attention to detail

Self-motivated

Google Apps proficiency

Job description

Our client is a leading international medical cannabis company who has developed a unique range of proprietary cannabis varieties and innovative products based on world-renowned production techniques that focus on increasing the efficacy of the active ingredients in the plant. We are currently searching for an experienced and efficient administrative guru who has experience in a fast-paced, creative and successful startup environment that can roll up their sleeves and assist with their rapid growth!

Responsibilities

• Handle high volume scheduling of travel and personal calendars
• Prepare agendas, travel itineraries and materials for conferences, trade shows and social events
• Serve as liaison with key vendors and suppliers
• Assist members of various departments in projects and initiatives

Qualifications

• Previous experience as support staff to executives within a rapidly-paced, fast-growing company
• Excellent communication skills, verbal, written and presentation
• Able to adapt to changing job requirements
• Adherence to deadlines, with a strong sense of urgency, ability to define priorities, and unfailing attention to detail
• Emotional intelligence, discretion, flexible work style, excellent diplomatic skills across all levels of the organization with the ability to inspire others to achieve a common objective
• Must be able to work autonomously and be a natural self-motivator
• Must be a Google Apps (Gmail, Google Calendar, etc.) whiz. Bonus points for experience with an expense management system

Additional Information

MUST PROVIDE:

• 4 Professional References:
  • 2 CEO’s, or people who you directly reported to
• Background / Credit check authorization form should you make it into one of our final candidates