Executive Assistant

Ascend Wellness Holdings; United States; Remote; USD 65,000 - 85,000; Full time

Job summary

A leading cannabis company is seeking a highly organized Executive Assistant to support its CEO and President. This remote role involves managing executive-level operations and coordinating investor communications and board meetings. Candidates should have over 5 years' experience in executive roles, strong organizational skills, and proficiency in scheduling software and Microsoft Office. The position is ideal for proactive individuals seeking to make a substantial impact in a dynamic environment.

Qualifications

• 5+ years of experience in executive coordination or board-level administrative roles in a public company.
• Advanced proficiency in scheduling software and Microsoft Office Suite.
• Proven track record in managing high-stakes scheduling and logistics.

Responsibilities

• Coordinate investor conferences, board meetings, and Monthly Business Reviews.
• Manage logistics, including booking venues and arranging travel.
• Serve as a liaison between executives and external stakeholders.

Skills

Organizational skills

Time management

Discretion

Communication skills

Problem-solving

Education

Bachelor's degree in business administration, finance, or communications

Tools

Microsoft Office Suite

Scheduling software

Virtual meeting platforms

Job description

About Ascend Wellness Holdings

Ascend Wellness Holdings (AWH) is a leading, vertically integrated multi-state cannabis operator focused on building strong brands, delivering best-in-class retail experiences, and operating with discipline at scale. As we continue to grow, we are investing in the systems, processes, and leadership required to operate a complex, regulated business with consistency, speed, and accountability.

The Role

We are seeking a highly organized and proactive Executive Assistant to directly support our Chief Executive Officer and President. This remote role is responsible for managing executive-level administrative operations, serving as a key liaison to our Investor Relations (IR) partner, and coordinating the logistics and execution of board meetings and senior leadership engagements. This position plays a vital role in enabling leadership efficiency and ensuring alignment across executive and investor-facing initiatives.

Location

Remote. Candidates located in the Eastern Time Zone are strongly preferred.

Key Responsibilities

• Coordinate and schedule investor conferences/meetings, board meetings, and Monthly Business Review (MBR) meetings.
• Manage logistics, including booking venues, arranging travel, processing expense reports and preparing necessary materials.
• Act as a liaison between the Executives, the Investor Relations partner and external stakeholders. Handle confidential information with discretion and professionalism.
• Liaise with internal and external stakeholders to ensure all meetings run smoothly.
• Prepare and distribute agendas, meeting minutes, and supporting documentation for board meetings.
• Maintain organized records of board materials and correspondence.
• Lead special administrative projects related to investor relations and board matters.
• Support various investor relations projects, ensuring deadlines are met and deliverables are completed accurately.
• Provide general administrative support to the leadership team as assigned.
• Ensure timely follow-up on action items resulting from meetings.
• Support maintenance of a comprehensive investor relations program, including investor communications, presentations, and reports.
• Support drafting, editing, and cross-tying of press releases, annual reports, and other communication materials for investors and stakeholders.
• Prepare, edit, and proofread correspondence, reports, and other documents as needed. Maintain accurate records and files.
• Perform additional tasks and responsibilities as required to support the team and organizational goals, demonstrating flexibility and adaptability in a dynamic work environment.

Qualifications & Experience

• Bachelor's degree in business administration, finance, communications, or a related field preferred. Associate's degree with commensurate experience will be considered. Professional certifications are a plus.
• 5+ years of experience in executive coordination, or board-level administrative roles in a public company.
• Proven track record in managing high-stakes scheduling, logistics, and communications.
• Strong organizational and time management skills with exceptional attention to detail.
• Demonstrated ability to handle confidential information with discretion.
• Advanced proficiency in scheduling software, virtual meeting platforms, and Microsoft Office Suite.
• A proactive and solution-oriented mindset with the ability to work effectively in a fast-paced environment.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Positive attitude, team player and strong work ethic.
• Willing to build understanding of applicable state and local laws and regulations as they pertain to the industry, personnel law, safety regulations, local municipal codes and organizational rules, regulations, directives, and standard operating procedures.
• Must be and remain compliant with any and all regulatory requirements for working in the cannabis industry.

Work Environment

This position primarily performs duties in a remote office setting when not onsite in a dispensary or manufacturing facility environment.

Physical Requirements

While performing the duties of this job, this position is regularly required to sit and regularly use hand(s) to handle, grasp, feel, and or touch. This position is occasionally required to stand, walk and reach with hands and arms. This position is required to speak and listen regularly.

EEO Statement

Ascend Wellness Holdings, INC., ("AWH") and its subsidiaries is an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring / hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.