Administrative & Systems Specialist

1Luv Foods LLC; Fredericksburg (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

1Luv Foods LLC seeks an Administrative & Systems Specialist to support operations using Salesforce, Advanced Excel, and QuickBooks. The role blends administrative precision with tech-enabled processes to maintain data integrity and streamline workflows.

The ideal candidate has 3+ years in admin roles, strong Excel and CRM skills, and excellent organizational and communication abilities in a fast-growing foods business.

Qualifications

• 3+ years of experience in an administrative role with proven technical proficiency.
• Hands-on, professional experience with Salesforce CRM (reporting, dashboard creation, data management).
• Advanced proficiency in Microsoft Excel (including pivot tables, VLOOKUP, IF statements, and data visualization).
• Experience with QuickBooks Online or Desktop for essential bookkeeping tasks.

Responsibilities

• Salesforce Administration (40%): Manage and maintain the integrity of our customer database within Salesforce; Create and generate custom reports and dashboards for sales, marketing, and management teams; Update customer records, track interactions, and support the sales pipeline process; Assist in training new users on basic Salesforce functionality and best practices.

Skills

Salesforce reporting

Dashboard creation

Data management

Advanced Excel

Calendar management

Communication skills

Attention to detail

Integrity and confidentiality

Education

Associate’s or Bachelor’s degree in Business Administration/Finance or related field

Tools

Salesforce

QuickBooks

Advanced Excel

Job description

About Us

1Luv Foods is a fast-growing artisanal beverage, spice, and food company. Our products and Services are crafted for the discerning shopper who values authenticity, quality, and impact.

We are on a mission to bring to the world the very best of the West African Cuisine. Our product and services are distinguished by our Unmatched Flavor Innovation, Radical Ingredient Integrity, Authentic Homemade Style Craftsmanship and Meaningful Local Sustainability.

We are looking for an Administrative/System Specialist with a proactive mindset who values efficiency and precision.

Job Summary

We are seeking a highly proficient and detail-oriented Administrative & Systems Specialist to support our operations. The ideal candidate will be a tech-savvy professional who leverages tools like Salesforce, Advanced Excel, and QuickBooks to streamline processes, maintain data integrity, and provide critical operational support. This role is perfect for an administrative expert who enjoys using technology to solve business problems.

Key Responsibilities

Salesforce Administration (40%)

• Manage and maintain the integrity of our customer database within Salesforce.
• Create and generate custom reports and dashboards for sales, marketing, and management teams.
• Update customer records, track interactions, and support the sales pipeline process.
• Assist in training new users on basic Salesforce functionality and best practices.

Financial & Data Management (30%)

• Utilize QuickBooks for basic bookkeeping tasks: processing invoices, recording expenses, and managing accounts payable/receivable.
• Use Advanced Excel (pivot tables, VLOOKUPs, complex formulas, charts) to compile, analyze, and present data.
• Prepare monthly financial and operational reports for management review.

General Administrative Support (30%)

• Provide high-level administrative support to [the team/a specific executive].
• Manage complex calendars, schedule meetings, and coordinate travel.
• Prepare professional correspondence, documents, and presentations.
• Maintain organized digital filing systems.

Required Qualifications & Skills:

• 3+ years of experience in an administrative role with proven technical proficiency.
• Hands-on, professional experience with Salesforce CRM (reporting, dashboard creation, data management).
• Advanced proficiency in Microsoft Excel (including pivot tables, VLOOKUP, IF statements, and data visualization).
• Experience with QuickBooks Online or Desktop for essential bookkeeping tasks.
• Exceptional organizational skills and impeccable attention to detail.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Preferred Qualifications (Nice-to-Haves)

• Salesforce Administrator certification is a strong plus.
• Associate’s or Bachelor’s degree in Business Administration, Finance, or a related field.
• Experience in Food & Beverage Industry