Sales Administration Assistant

AgroLiquid; St. Johns (MI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health, Dental, Vision benefits

401(k) retirement plan with employer contribution

Paid time off / holidays

Tuition Program for continued learning

Incentive trip to Hawaii

Job summary

AgroLiquid in St. Johns, Michigan, is seeking a detail-oriented Sales Administration Assistant. This role involves managing administrative support for the Sales Operations team, including handling communications, meeting logistics, and invoice processing.

The ideal candidate will possess excellent organizational skills, time management, and proficiency in Microsoft Office and CRM systems. In addition to competitive compensation, AgroLiquid offers health benefits, a 401(k) plan, and opportunities for growth and development.

Qualifications

• Excellent time-management skills and self-motivation.
• Outstanding communication skills, both written and verbal.
• Ability to manage multiple tasks effectively with attention to detail.

Responsibilities

• Manage the sales inbox and logistics for sales meetings.
• Handle invoice processing and CRM updates.
• Support the sales team with administrative tasks.

Skills

Time management

Customer service

Communication

Organizational skills

Proficient computer skills (Microsoft Office & CRM)

Education

Associate's degree in business administration or related field

Tools

Microsoft Office

CRM software

Job description

Brief Description

Are you highly organized, detail-oriented, and energized by keeping a team running smoothly? AgroLiquid is looking for a Sales Administration Assistant to provide dependable administrative support to our Sales Operations team. In this role, you will help manage key communication, meeting and event logistics, invoice and document workflows, CRM contact updates, and recurring sales support processes. This is a great opportunity for someone who enjoys variety, takes pride in accuracy, and wants to be a trusted support partner for a fast‑moving Sales team.

Key Responsibilities

• Sales Operations Administration
  • Own daily management of the [e-mail] inbox, including triage, routing, response coordination, escalation, follow‑up tracking, and closure documentation.
  • Maintain Sales Operations calendars, recurring task lists, distribution schedules, and administrative tracking tools to ensure routine work is completed on time.
  • Own communication distribution, including preparing, validating, sending, and archiving communications and related documents.
  • Maintain organized electronic files, records, and process documentation for Sales Operations administrative workflows.
• Meeting, Training, Event, and Travel Logistics
  • Own logistics for assigned Sales meetings, regional meetings, Sales training sessions, and Sales‑involved Marketing events, including scheduling, room/virtual setup, attendee tracking, supplies, materials, and post‑meeting documentation.
  • Coordinate administrative components of incentive trip execution, including communications lists, attendee documentation, logistics trackers, materials, and records under the Specialist’s operational direction.
  • Prepare and distribute meeting materials, reminders, agendas, notes, and follow‑up trackers according to established timelines.
  • Maintain readiness checklists and post‑event records so recurring events improve over time.
• Invoice, Check Request, and Document Workflow Processing
  • Own Sales team invoice coding, DocLink check request entry, routing, documentation, and follow‑up within established approval guidelines.
  • Coordinate PNC documentation, coding support, monthly review preparation, and exception follow‑up for the Sales team.
  • Track status of submitted invoices, check requests, and related approvals; resolve routine issues and elevate exceptions promptly.
  • Maintain accurate records to support budget tracking, audit readiness, and timely payment processing.
• CRM Contact Data and Sales Support Records
  • Own assigned CRM contact updates, data cleanup tasks, duplicate review, and routine data hygiene activities based on process standards set by the Lead and Specialist.
  • Maintain contact lists, Sales team rosters, distribution lists, meeting attendee lists, and event‑related records.
  • Run routine CRM/contact reports as assigned, verify completeness, and flag data gaps or inconsistencies for correction.
  • Support Sales team access to accurate administrative records, templates, links, and recurring resources.
• Communication and Process Execution
  • Prepare routine Sales Operations communications using approved templates, distribution lists, and timing expectations.
  • Own completion of assigned recurring process steps and communicate status, risks, or blockers without requiring repeated prompting.
  • Identify recurring administrative issues and recommend simple process improvements to the Specialist and Lead.
  • Provide dependable operational support to Sales Operations by owning assigned work through completion, not only by assisting others.
• Follow all safety policies, procedures, and protocols at all times.
• Responsible for maintaining a clean and safe working environment.
• Special projects and miscellaneous duties as deemed necessary.

What We Offer

• Compensation that accurately captures the skills, experience and goals of the candidate.
• Bonus opportunities.
• Health, Dental, Vision, Prescription, Flexible Spending.
• 401(k) retirement plan with employer contribution.
• Paid time off / holidays.
• Tuition Program to support continued learning.
• Training and Development.
• Incentive trip to Hawaii.

What We’re Looking For

• Associate's degree in business administration or related field or equivalent experience.
• Excellent time‑management skills, the ability to prioritize work and self‑motivation.
• Great attitude, communication, and customer service skills.
• Proficient computer skills (Microsoft Office & CRM preferred).
• Outstanding communication skills – written, verbal and presentation.
• Exceptional organizational skills including attention to detail and multitasking abilities.
• Knowledgeable in office procedures and familiar with standard concepts, practices, and procedures within this particular field.
• Ability to stand; sit; lift; squat; stoop and move up to 35 pounds.
• Driver’s license with a good record.

Our company culture is guided by our five core values: Authentic, Passionately Engaged, Servant Leader, Committed to Greatness, and Humbly Confident. This creates an environment of empowerment, autonomy and collaboration. If these values align with your intrinsic needs, AgroLiquid is the place for you!