Administrative Specialist – Mission Support

oregon; Klamath Falls (OR); On-site; USD 42,000 - 58,000; Full time

Job summary

The Oregon Department of Human Services is seeking an Administrative Specialist 1 to support agency operations, oversee staff assignments, and manage purchasing, onboarding, and compliance tasks. The role requires strong organizational and communication skills and the ability to handle sensitive information. Work hours are Monday–Friday, 8:00 a.m.

to 5:00 p.m., with occasional overtime and travel. Candidates should have records processing experience and an associate degree or equivalent mix of

Qualifications

• 2 years of secretarial or basic administrative support experience with records processing, generating documents and data sorting.
• An associate degree in general office occupations with 1 year of relevant experience.
• Equivalent combination of education and experience.

Responsibilities

• Direct and assign support staff work to ensure backup for day-to-day functions.
• Provide extensive support to supervisors and managers.
• Oversight of purchasing, contracting and accounts payable; manage funds and supplies.
• Provide new employee orientation and onboarding materials.
• Maintain knowledge of support staff duties to train and back-up.
• Monitor operation and maintenance of state vehicle pool and mileage.
• Process CEP applications and organize CEP records and onboarding.
• Manage entries in the Provider Time Capture (PTC) program.
• Process background checks in Orchards and maintain QED authorization.

Skills

Records processing

Document generation

Data gathering

Data sorting

Office software

Education

Associate degree in general office occupations

Tools

Orchards

Provider Time Capture (PTC)

Job description

The Oregon Department of Human Services is seeking an Administrative Specialist 1 to support agency operations, oversee staff assignments, and manage purchasing, onboarding, and compliance tasks. The role requires strong organizational and communication skills and the ability to handle sensitive information. Work hours are Monday–Friday, 8:00 a.m.

to 5:00 p.m., with occasional overtime and travel. Candidates should have records processing experience and an associate degree or equivalent mix of