Administrative Support Specialist – Guardianship Programs

State-of-Maine; Portland (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks vacation leave

Health insurance

Retirement plan

Parental leave

Job summary

State of Maine, Department of Health and Human Services, is seeking an Administrative Support Specialist in Portland to assist the Adult Protective and Public Guardianship Programs. You will perform document scanning, filing, and mailings, manage records, and support probate filings.

The role requires handling calls, ordering office supplies, and collaborating with staff to cover duties during absences. Maine's benefits and supportive work environment are highlighted in the posting.

Qualifications

• Must have training, education, or experience in modern office practices to perform complex, varied tasks.
• Ability to use independent decision-making on appropriate processes to follow per standard procedures.
• Submit a cover letter rating skills: expert, skilled or novice; helps process the application.

Responsibilities

• Provide administrative support to Adult Protective and Public Guardianship Programs within OADS, Portland.
• Scan and upload documents into Evergreen, prepare certified and restricted mailings, file, retain records, and archive as needed.
• E-file public guardianship and conservatorship petitions; file to probate courts; answer phone calls related to OADS services.

Skills

Office administration

Independent decision-making

Communication skills

Data entry

Outlook/Excel/MS Word proficiency

Tools

Outlook

Excel

MS Word

Job description

State of Maine, Department of Health and Human Services, is seeking an Administrative Support Specialist in Portland to assist the Adult Protective and Public Guardianship Programs. You will perform document scanning, filing, and mailings, manage records, and support probate filings.

The role requires handling calls, ordering office supplies, and collaborating with staff to cover duties during absences. Maine's benefits and supportive work environment are highlighted in the posting.