Administrative Support Specialist II – Portland

maine; Portland (ME); On-site; USD 39,000 - 55,000; Full time

Job summary

The Department of Health and Human Services (DHHS) in Maine seeks an administrative support specialist for the Adult Protective and Public Guardianship Programs in Portland. You will manage document scanning, mailings, filing, and archiving while supporting staff during leaves.

Qualifications emphasize modern office practices and independent decision-making. Experience with Outlook, Excel, and MS Word, plus strong phone and data entry skills, is required.

Qualifications

• 1) solid knowledge of modern office practices to perform complex, varied office tasks
• 2) ability to use independent decision-making on processes & information per standard procedures

Responsibilities

• Scan and upload documents into Evergreen data platform
• Prepare certified and restricted mailings and filing
• Maintain records and archive files as appropriate
• E-file public guardianship and conservatorship petitions/documents to probate courts
• Answer phone calls related to OADS services and order office supplies

Skills

Outlook

Excel

MS Word

Receptionist duties

Data entry

Job description

The Department of Health and Human Services (DHHS) in Maine seeks an administrative support specialist for the Adult Protective and Public Guardianship Programs in Portland. You will manage document scanning, mailings, filing, and archiving while supporting staff during leaves.

Qualifications emphasize modern office practices and independent decision-making. Experience with Outlook, Excel, and MS Word, plus strong phone and data entry skills, is required.