Administrative Support Specialist — Office Operations & Data

Munro Footwear Group; Deer Lodge (MT); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Board of Pardons & Parole in Deer Lodge, MT seeks an Administrative Support Specialist to be the first point of contact for the office. The role supports communication, records, and daily operations, handling calls and directing concerns to the appropriate staff.

Responsibilities include preparing letters and reports, maintaining data logs, coordinating meetings, and arranging staff travel while interacting with offenders and the public in sometimes challenging situations.

Qualifications

• High School Diploma or equivalent is required.
• 1-2 years of job-related experience preferred.
• Alternative combinations of education and experience will be considered on a case-by-case basis.

Responsibilities

• Manage incoming phone calls and direct complaints or concerns from offenders, families, justice system partners, and the public to the appropriate staff.
• Prepare letters, memos, forms, schedules, reports, and other documents using word processing, spreadsheet, database, and presentation software.
• Maintain data logs in established systems and generate statistical information upon request.
• Coordinate and schedule meetings; arrange travel for staff as needed.
• Interact daily with offenders, visitors, and others, including individuals who may be agitated or under the influence of substances.

Skills

Communication skills

Data entry

Education

High School Diploma or equivalent

1-2 years of job-related experience

Job description

Montana Board of Pardons & Parole in Deer Lodge, MT seeks an Administrative Support Specialist to be the first point of contact for the office. The role supports communication, records, and daily operations, handling calls and directing concerns to the appropriate staff.

Responsibilities include preparing letters and reports, maintaining data logs, coordinating meetings, and arranging staff travel while interacting with offenders and the public in sometimes challenging situations.