Administrative Support Specialist, Multi-Dept Coordinator

Madonna Rehabilitation Hospitals; Lincoln (NE); On-site; USD 36,000 - 52,000; Full time

Job summary

Madonna Rehabilitation Hospitals is seeking an Administrative Support professional in Lincoln to provide comprehensive admin services across multiple departments, with duties including calendar management, minutes, data entry, and coordination of special projects.

The role requires strong organizational, communication, and confidentiality skills, plus proficiency in Microsoft Office and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• High school equivalency with two years of post‑high school education and two years’ work experience.
• Proficient in Microsoft Office software including Outlook, Excel and Word.
• Excellent grammar, spelling and communication skills.
• Must maintain complete confidentiality and handle sensitive information.

Responsibilities

• Coordinate Nursing Home state licensure process and related communications.
• Coordinate MRSN survey process and related communications and record maintenance.
• Monitor Nebraska DHHS communications site for state-wide messaging.
• Provide admin support to multiple boards and departments including minutes and reports.
• Answer phones, screen calls, and handle inquiries in a professional manner.
• Schedule meetings (in-person and virtual), arrange rooms and catering, and prepare notices.

Skills

Keyboarding

Microsoft Office

Data management

Minutes taking

Organization skills

Communication skills

Medical terminology

Education

High school equivalency with two-year post‑high school education

Tools

Microsoft Office Suite

Job description

Madonna Rehabilitation Hospitals is seeking an Administrative Support professional in Lincoln to provide comprehensive admin services across multiple departments, with duties including calendar management, minutes, data entry, and coordination of special projects.

The role requires strong organizational, communication, and confidentiality skills, plus proficiency in Microsoft Office and the ability to manage multiple tasks in a fast-paced environment.