Administrative Secretary

Akron Children's Hospital; Akron (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Akron Children's Hospital is seeking an on-site Administrative Assistant to support department operations by maintaining calendars, scheduling meetings, handling mail, and preparing documents and presentations with Microsoft Office.

Responsibilities include answering and routing calls, creating department correspondence and reports, coordinating procedures, and assisting with timekeeping, onboarding, and supplies. Strong communication, secretarial skills, and confidentiality are essential.

Qualifications

• High School diploma required.
• Minimum of one (1) year experience in an office setting performing secretarial duties (receiving and routing phone calls, typing, data entry, etc.) required.
• Basic to advanced knowledge of computer systems; proficiency with Microsoft Word, Excel, and PowerPoint expected.

Responsibilities

• Maintains calendars and schedules meetings for department leaders.
• Answers and routes telephone calls from within or outside the organization.
• Creates and proofs department correspondence and reports; ensures proper distribution of documents.

Skills

Secretarial skills

Telephone skills

Strong communication

Organizational skills

Education

High School diploma

1 year office experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

40 Hrs / Weekly

Full - Time Days

On-Site

Summary:

Supports leaders and department operations within non-clinical area by maintaining calendars, scheduling meetings, receiving and sending mail, preparing documents and presentations using Microsoft programs.

Responsibilities:

1. Supports department operations by inputting data, answering phones and routing departmental phone calls to appropriate source.
2. Answers and routes telephone calls from within or outside of the organization.
3. Creates and/or proofs department correspondence and reports, ensures appropriate distribution on documents.
4. Coordinates office procedures and efficient operations of the department.
5. Communicates effectively via personal contact, phone and in writing with hospital staff, community professionals and vendors. May respond on behalf of leader both verbally and in writing as requested.
6. Accurately uses all Microsoft applications necessary for reports, letters, forms, etc.
7. May assist with timekeeping and tracking of staff requirements (annual education, performance evaluations, onboarding checklists, orientation, etc.)
8. Maintains office supplies.
9. Assists with project work.
10. Assists with cross coverage as needed/directed.
11. Other duties as assigned.

Other information:

Technical Expertise

1. Requires proficient secretarial skills.
2. Must have telephone skills.
3. Strong communication (verbal and written), interpersonal and organizational skills required.
4. Experience with Microsoft applications preferred.
5. Ability to work under stressful conditions in an appropriate manner, independently with minimal supervision and maintain confidential information.

Education and Experience

1. Education: High School diploma or equivalent required.
2. Experience: minimum of one (1) years' experience in an office setting performing secretarial duties (receiving and routing phone calls, typing, data entry etc.) required.
3. Basic to advanced knowledge of computer system required (i.e. Microsoft Word, Microsoft excel, Microsoft PowerPoint)

Full Time

FTE: 1.000000

Status: Onsite