Administrative Support Specialist In Person

Stealth Solutions, Inc.; Martinsburg (WV); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Job summary

Stealth Solutions, Inc. is seeking an organized Administrative Support Specialist to assist a federal application-processing team in the Eastern Panhandle of West Virginia. The role emphasizes meticulous record-keeping, correspondence management, and daily office operations.

This onsite position is contingent upon contract award and final work arrangements will be confirmed during recruiting. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability

Qualifications

• Experience providing administrative, records-processing, customer-service, or office support.
• Strong written and verbal communication skills.
• Ability to enter and verify data accurately, organize electronic files, and follow detailed procedures.

Responsibilities

• Locate, organize, upload, combine, and route electronic application files and supporting correspondence.
• Review records for administrative discrepancies and coordinate corrections with authorized staff.
• Track application status, respond to internal follow-up requests, and route unresolved matters to the appropriate reviewer.
• Prepare protected email correspondence and coordinate physical mailing as needed.
• Maintain office supplies and support daily document-processing and office activities.

Skills

Communication skills

Tools

Microsoft Outlook

Excel

Word

Adobe Acrobat

Job description

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Position Overview

Stealth is seeking an organized Administrative Support Specialist to support a federal application-processing team. The ideal candidate will have strong organizational skills, attention to detail, and the ability to maintain accurate records, manage correspondence, and support daily office operations.

This is an anticipated full-time, onsite position in the Eastern Panhandle of West Virginia. The final work arrangement will be confirmed during recruiting.

*** This position is contingent upon award of a contract to Stealth Solutions***

Key Responsibilities

• Locate, organize, upload, combine, and route electronic application files and supporting correspondence.
• Review records for administrative discrepancies and coordinate corrections with authorized staff.
• Track application status, respond to internal follow-up requests, and route unresolved matters to the appropriate reviewer.
• Prepare protected email correspondence and coordinate physical mailing as needed.
• Maintain office supplies and support daily document-processing and office activities.

Required Qualifications

• Experience providing administrative, records-processing, customer-service, or office support.
• Proficiency with Microsoft Outlook, Excel, and Word, as well as Adobe tools for reviewing and assembling PDF documents.
• Ability to enter and verify data accurately, organize electronic files, and follow detailed procedures.
• Strong written and verbal communication skills, with the ability to manage recurring tasks and changing priorities.
• Ability to handle sensitive personal information with discretion and follow secure document-handling procedures.
• Ability to meet applicable customer screening, facility access, information protection, and system access requirements.

Preferred Qualifications

• Experience supporting a federal office, case-processing team, or regulated business environment.
• Experience resolving record discrepancies, tracking applications, or preparing protected electronic correspondence.